Administrative Professional 1

Ohio State Highway Patrol's Mission
The Ohio State Highway Patrol provides unbiased, professional public safety services through inclusion, collaboration, and innovation.

Ohio Department of Public Safety - Ohio State Highway Patrol
Report In Location - 3665 State Route 4, Bucyrus 44820

Provide administrative assistance to District Staff Officers by relieving them of routine administrative tasks (e.g., compose answers to correspondence, provide requested materials, provide explanation of Divisions duties & responsibilities either orally or by written correspondence, research & respond to internal &/or external inquiries, coordinate daily work flow of office, update &/or maintain office manuals &/or notebooks):

• Utilize various databases to input, update &/or retrieve information (e.g., office equipment & supplies, requisitions & deliveries, crash reports, vehicle repairs, training records, &/or monthly weights, etc.);

• Use personal computer to complete tasks (e.g., create records, files, letters, & Inter Office Communications; prepare reports, statistical information, minutes of meetings, contracts, tables, graphs, confidential backgrounds & other types of investigations, etc.);

• Review all materials for errors & make necessary corrections; Send teletypes; Review invoices for accuracy & completeness;

• Receive invoices (e.g., date stamp, verify charges, record in account book for future payment);

• Pays invoices &/or purchases with state issued credit card (e.g., prepare District wide monthly voyager report; process miscellaneous revenue);

• Maintain appropriate personal equipment inventory records for District Personnel & facility (e.g., fleet inventory, gasoline, phone utilities, vehicle maintenance tracking, etc.);

• Perform related clerical tasks (e.g., take messages, screen & direct calls, maintain procedure files & retrieve information from them as needed, copy & distribute written materials, keep records of district level off-duty details, maintain inventory of office supplies & requisitions when needed, etc.);

• Greet visitors & direct them to the appropriate staff officer or directly assist them;

• Fill in for other support staff in their absence;

• Perform other related duties as required.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS)& Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.

For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills - Administrative Support/Services

Background Check Information

• A BCI and FBI fingerprint check, a background check, including a polygraph examination, may be required on all selected applicants.

• A comparative analysis and/or drug-test may be a requirement of the hiring process.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.