Fixed Asset Manager

Title: Fixed Asset Manager

State Role Title: Financial Services Spec I

Hiring Range: Up to $70,000 - Commensurate with experience

Pay Band: 4

Agency: Virginia State University

Location: Virginia State University

Agency Website: vsu.edu

Recruitment Type: General Public - G

Job Duties

Engages in constructive dialogue with supervisors.

Relates instructions and feedback of supervisors to personal knowledge, skills, and abilities.

Acknowledges and follows through on coaching and/or instruction related to performance correction, enhancement, and/or development.

Communicates expectations of staff clearly and relates them to the goals and objectives of the department or unit.

Ensures staff receives frequent, constructive feedback, including interim evaluations as appropriate.

Ensures staff has the necessary knowledge, skills, and abilities to accomplish goals.

Ensures that the requirements of the performance planning and evaluation system are met and evaluations are completed by established deadlines with proper documentation.

Addresses and documents performance issues as they occur.

Manages the University’s Fixed Asset Program in accordance with Commonwealth of Virginia, Department of Accounts (DOA), and Generally Accepted Accounting Principles (GAAP).

Ensures assets are properly tagged, recorded, depreciated, and tracked in the fixed asset system.

Performs annual physical inventory and reconciles discrepancies.

Prepares required reports for internal use, auditors, and state agencies (e.g., DOA, APA).

Ensures proper classification and valuation of capital assets.

Manages the University’s Surplus Property Program in compliance with Department of General Services (DGS) policies.

Coordinates pickups, transfers, disposals, and recycling of surplus assets, including public and interagency sales and donations.

Oversees staff responsible for surplus retrieval and ensures timely removal from departments within 10 working days.

Updates asset location in Banner within 5 working days and ensures all surplus items are removed from campus within one year of receipt.

Maintains accurate records for audit and compliance purposes.

Ensures inventory is completed in accordance with the CAAP Manual while maintaining data integrity in Banner and WASP.

Runs required weekly, monthly and annual reports and supports annual audits by providing accurate asset documentation.

Develops and enforces internal controls and regularly updates policies to ensure compliance with federal and state regulations.

Maintains asset data in the University’s ERP or fixed asset management system (e.g., Fixed Asset Banner, and WASP).

Collaborates with IT and Procurement to ensure system integration for asset acquisition and tracking.

Reviews and verifies asset data input by other departments.

Provides training to departmental staff on asset tagging, transfers, surplus procedures, and recordkeeping.

Serves as the primary point of contact for fixed asset-related inquiries.

Supports departments in understanding asset requirements and surplus property options.

Minimum Qualifications

Knowledge, Skills, and Abilities and/or Competencies required to successfully perform the work:

Experienced in managing fixed assets and surplus property programs with strong knowledge of state and federal reporting requirements and accounting standards.

Skilled in asset management systems, including Banner Fixed Asset and WASP, as well as Microsoft Office.

Demonstrates strong analytical, organizational, and communication skills, with the ability to provide consultation services, prioritize multiple tasks, and work effectively with diverse staff.

Able to perform light physical tasks, such as lift up to 25 lbs. and conduct physical asset inspections

Additional Considerations

Bachelor’s degree in accounting, Business, Finance, or a related field, with experience in higher education or state agency settings.

Knowledgeable of the Commonwealth of Virginia’s fixed asset policies and familiar with the Cardinal financial system

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.


Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.


Commonwealth’s Alternative Hiring Process:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

Name: Boatemaa Nyarko-Brentuo

Phone: 7036068216

Email: bnyarko-brentuo@vsu.edu

 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.