Project Co-ordinator

Company Description

Supporting millions of Aussies since 1988 with low fees and competitive long-term performance. Profits back to members, not shareholders

Closing date: 29th August 2025

Please note Rest does not accept speculative resumes from recruitment agencies 

Rest will review applications prior to the closing date and may close the role earlier 

Job Description

• Excellent development opportunity for early career Project Coordinator
• 12 month fixed term permanent contract with potential extension
• Genuine hybrid working environment with a great culture 

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support nearly two million members, with around $86 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

Primary Purpose

Data, Technology & Delivery are accountable for planning and preparing the organisation for the future through strategic technology innovation as well as charting our business strategy and executing for today and tomorrow”. Join our dynamic program team, delivering impactful regulatory reforms across the organisation.

Reporting to the Practice Manager Project Management, the Project Coordinator works closely with project team members, managers and leads to help deliver major organisational projects efficiently.

Key Accountabilities/Responsibilities

Reporting & Documentation

• Maintain reporting packs for Steering Committees, Sponsor meetings, and Exec groups.
• Support recurring reporting for portfolio and project managers.
• Manage invoices, Statements of Work, and ensure accurate cost allocation.
• Track budgets vs. actuals and support benefits tracking.
• Log and monitor project decisions.

Project Tracking & Tools

• Track deliverables, milestones, and maintain project plans.
• Drive weekly planning and keep tools like Confluence and Jira updated.
• Manage workflows for critical documents.

Risk & Compliance

• Report on risk assurance and manage RAID logs.
• Ensure timely completion of compliance attestations and governance checklists.
• Support adherence to company policies and safety standards.

Communication & Collaboration

• Facilitate communication across teams and stakeholders.
• Build strong relationships with internal and external partners.
• Act as a central point for updates and coordination.

Project Administration

• Organise meetings, workshops, and logistics.
• Assist with resource scheduling, onboarding, and offboarding.

Additional Responsibilities

• Support delivery activities as directed by Portfolio/Program Managers.
• Help track actions and decisions across the team.
• Contribute to continuous improvement of processes and tools.
• Maintain accurate resource demand forecasts and escalate gaps.
• Collaborate with peers to standardise practices and enhance capability maturity.

Qualifications

• Tertiary education in relevant discipline, or equivalent experience.

Required skills and experience will include: 

• Demonstrated administrative background in a fast-paced environment.
• Experience coordinating multiple projects or programs concurrently, with budgets $10M and above required.
• Project coordination experience within the technology sector or Financial Services preferred.
• Investment management, superannuation or regulatory change experience is desirable but not mandatory.
• Superior attention to detail and organisational skills.
• Excellent communication and stakeholder engagement abilities.
• Proficient in the use of MS Office Suite and familiar with project management software platforms like Jira and SharePoint.
• Proactive mindset with well-developed problem-solving skills.
• Ability to work effectively both as part of a team and autonomously.

Additional Information

Our benefits have been designed so you can tailor your experience with us and include:

• Personal and professional development opportunities 
• Hybrid working 
• Purchase leave scheme and gender neutral 16 weeks paid parental leave 
• Super Contribution Continuation for 12 Months of parental leave 
• Linkedin Learning 
• Income Protection Insurance 
• Rest Excellence awards (peer recognition awards based on Rest’s values and behaviours) 
• Rest Stops - meeting free breaks 

If you share our values, believe you can help make a difference for our members and want to be part of a leading superannuation fund with a Super culture, please click Apply Now.

Rest is committed to creating a flexible work environment and culture that embraces diversity, equity, and inclusion - where people feel welcome, safe to be themselves and inspired to do their best.

We value the different backgrounds, lived experiences and abilities our diverse team brings. We welcome and encourage applications from candidates of all ages, cultural backgrounds, faiths, gender identities, sexual orientations and thinking styles. This includes people with disability, neurodiverse individuals, Aboriginal & Torres Strait Islander peoples and those with disrupted work history due to career or other breaks.

Please note only people with the right to work in Australia will be considered.

*Funds under management as at 30 June 2024. Rest is recognised as a Responsible Investment Leader by the Responsible Investment Association Australia (RIAA) in its Responsible Investment Benchmark Report 2022.