PMO Coordinator

Job Description

IT Project Coordinator / PMO

(entry level)

What you will do?

The Project Coordinator will work closely with and provide vital assistance to the Project/Program Manager to ensure the successful delivery of the project. They will support Project Manager in planning, budget, overseeing and documenting all aspects of the projects to ensure that projects are completed on time, within budget, and to the satisfaction of stakeholders. The job may involve scheduling meetings, documenting project plans and progress, managing project budgets, and coordinating resources. The ideal candidate for this role should have strong organizational skills, attention to detail, and excellent communication skills. They should also be familiar with project management methodologies and have a basic understanding of technology.

How you will do it

• Work collaboratively to deliver specified goals on assigned projects.  

• Monitors and reports on the overall status of project.  

• Uses the project management methodologies, best practices, and tools. (Waterfall and Agile)

• Project Coordinator will work closely with and provide vital assistance to the Project/Program Manager to ensure the successful delivery of the project.

• Create and update project presentations for project statuses, project team meetings, and executive presentations

• Administer the project RAID log, obtaining updates for open items.

• Update the Teams and Project SharePoint sites (document repository) with project team updates and deliverables/artifacts.

• Update PPM tool weekly - schedule, tasks, risks & issues, status, financials etc.

• Ensure data quality and project team site; Perform consistency check in deliverables on regular basis and at Phase Gates.

• Support the Project Managers with meeting coordination and meeting minutes and MS Project Plan updates.

• Manage the On-boarding & Off-boarding of project resources

• Process SoW for Approval (VMO-GO) and request POs

• Request network & system access

• Request hardware/software provisioning as required

• Track project spend and Reconcile project Forecast & Actuals against Budget monthly

• Process vendor SOWs/Quotes for Approval (VMO-GO) and request POs

• Provide finance with month end accruals to ensure any dollars spent but not yet invoiced are recognized in the financial results

• Analysis of project work to ensure correct Capex/Opex categorization.

What we look for

• Ability to gather and address both business and technical requirements.

• Bachelor’s Degree, IT related field preferred

• Project Management qualification desirable.

• 1-3 years relevant experience, preferably in a large globally dispersed organization

• Strong communication, analytic, and critical thinking skills; Fluent in English (for non-English speaking countries)

• Ability to work collaboratively

• Flexibility to work across time zones

• Excellent MS Office skills

• Experience with different ERPs is a plus

• Must be highly motivated, quick-learner/self-starter and independent.

• Demonstrated ability to oversee multiple projects of team/SMEs, develop internal/external relationships, established a cross-team partnership.

• Strong problem solving, decision making, issue analysis, and resolution skills.  Highly organized.

• Demonstrated ability to work with multiple stakeholders and manage competing priorities with internal clients.

• Ability to work well in a fast-paced multicultural global work environment. 

Who we are

Johnson Controls is powered by your talent. We are the power behind the customer mission. Together we are building a world that’s safe, comfortable and sustainable. Our diverse global team creates innovative, integrated solutions to make cities more connected, buildings more intelligent and environments more comfortable and secure. We are all about improving outcomes for our partners. Tomorrow needs your talent. Tomorrow needs you. So let’s talk today.