Senior Associate, Office & Facilities Management

Grow your career with us

You are on a journey to join an exciting Company and be part of our success story to improve lives by developing resources sustainably. Here we offer you an exciting and dynamic work environment and will equip you with the know-how that will stretch and enhance your career journey.

Responsibilities:

You are on a journey to join an exciting Company and be part of our success story. Here we will equip you with the know-how and experience that will define your growth. In this role that you are about to embark on, you are required to carry out the following responsibilities:•

• Responsibilities

• Day-to-day operations: Manage general office maintenance & services, liaise with office building management, and coordinate with dispatch/transport provider.

• Maintenance & Facility Management: Plan, prioritize, and oversee maintenance activities for equipment, facilities, and systems, ensuring minimal disruptions to business operations and maximum efficient use of company resources.

• Requirements

• Minimum Diploma in any discipline.

• At least 5 years office management and administrative experience, preferably with front office experience.

• A can-do, positive attitude is essential, with the ability to stay upbeat and contribute to a dynamic office culture, even in challenging situations.

• A team player, demonstrating integrity, responsibility, and trustworthiness in all aspects of work. Experience working with high-net-worth individuals is a plus

• Diligent, systematic, and highly organized, with the ability to work independently and take initiative. Self-driven with a strong focus on achieving results.

• Excellent verbal and written communication skills, with an ability to build relationships with colleagues, management, and external stakeholders.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint), with a quick ability to adapt to new software and technologies. 

• On/Off boarding management: Ensure the smooth on boarding of new hires, including setting up workstations, extension number, coordinating with IT for computer and telephone setup. Manages biometric access activation/deactivation.

• Event Coordination: Support in organizing and managing office events

• Travel Management: Collaborate with both the internal Travel Desk and external travel agencies on administrative matters, including invoice handling and contract renewals.

• Telco & Device Management: Co-ordinate with Telco about subscriptions and device applications, renewals, and upgrades.

• Pantry Supplies and in-house products management: Oversee the routine ordering and replenishment of pantry supplies and in-house products.

• Ad-hoc Duties: Perform any additional duties as needed to support the smooth functioning of the office.

Disclaimer:

When you send us your resume and personal details, it is deemed you have provided your consent to us retaining your information in our talent recruitment database. All information provided will only be used for the recruitment process. RGE will only collect, use, process or disclose personal information where and when allowed to under applicable laws.

Only shortlisted candidates will be contacted for an interview. We endeavour to respond to every applicant. However, if you do not receive a response from us within 60 days, please consider your application for this position unsuccessful. We may contact you in the future for any opportunities that match your qualifications and experience.

Thank you for considering a career with RGE.

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