Facilities Management Specialist

Classification

Regular

Minimum Pay

$17.58

Compensation will be commensurate with the level of the position, education, and experience.

JOB DESCRIPTION SUMMARY

The Specialist provides clerical support for the department and assists with walk-in traffic. Processes incoming work orders; creating the tickets and maintaining the database. Generates weekly work schedules and manages department supply orders.

ESSENTIAL POSITION FUNCTIONS:

• Answers the department’s main phone line and dispatches staff to address issues as needed.
• Assists walk-in traffic.
• Processes incoming work orders: sets-up requests, enters necessary information into the system and maintains software database.
• Monitors vehicle requests: scheduling, securing a travel authorization number and providing confirmation to requestor.
• Generates and distributes weekly work schedule for the trades, maintenance, grounds and custodial staff.
• Processes fuel receipts.
• Maintains various lists for the department (phone extensions, employee, vehicle, etc.)
• Processes vehicle maintenance/repair sheets.
• Enters vehicle usage mileage forms and collaborates with the Business Office to process chargebacks. Provides necessary documentation for grant purposes.
• Performs a variety of clerical duties to include but not limited to: overseeing two-way radio communication with staff, typing, filing, ordering supplies, and drafting correspondence.
• Distributes petty cash and maintains appropriate records for the Business office.
• Coordinates with Facilities staff to schedule the emptying of dumpsters, ordering fuel, and address full shred bins.
• Serves as backup for the Facilities Management Associate as needed.
• Consistently and dependably attends work, activities, and functions as scheduled or assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of technical terminology utilized in a facilities organization.
• Knowledge of standard office procedures and equipment.
• Knowledge of College-supported software and computer systems. (MS Office, Colleague, etc.)
• Proficient keyboard typing skills.
• Skill in organization and prioritization.
• Excellent grammar, spelling, punctuation, and letter composition skills.
• Ability to communicate in a courteous and professional manner.
• Ability to pay close attention to detail.
• Ability to manage multiple tasks.
• Ability to maintain confidentiality.
• Ability to work with numbers related to statistics and data, including skill in 10-key calculation.
• Ability to move up to 10 lbs on occasion.
• Ability to effectively work and interact with various ethnicities and cultures.

MINIMUM QUALIFICATIONS FOR EDUCATION AND EXPERIENCE:

• Associate’s degree.
• Two (2) years of full-time related work experience.
• Equivalent combination of education and related work experience will be considered.
• Valid driver’s license with insurability to operate College vehicles.
• Must pass background check.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. Metropolitan Community College recognizes that an individual with a disability may require an accommodation to enable the candidate to successfully perform a job function. Consideration will be given to reasonable accommodations.