Administrative Professional

Band

Level 2

Job Description Summary

We’re a team of dedicated and smart people united by a drive to achieve together. Join our dynamic Mergers & Acquisitions (M&A) Integrations Team as an Administrative Assistant, where you'll play a key role in supporting strategic integration activities across the organization. This is an exciting opportunity to work in a fast-paced, cross-functional environment and contribute to high-impact projects that shape the future of our business.

Job Description

Key Responsibilities:

• General administrative support takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members

• Interaction: Informs, advises, and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.

• Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.

• Handling of administrative projects tasks with clearly defined content and time limitations

• Support team administrative projects and manages the administrative part of special tasks.

• Guarantees a smooth adjustment to the job of new employees in the own area of responsibility. Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.) -Plan and coordinate administrative procedures and systems and devise ways to streamline processes.

Essential Criteria

• Proven experience in an administrative or team support role, ideally in a global or matrixed organization.

• Strong organizational and multitasking skills with attention to detail.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with SAP or similar systems is a plus.

• Excellent communication and interpersonal skills.

• Ability to work independently and handle confidential information with discretion.

• Fluent in English; additional languages are a plus.

Accessibility and accommodation:

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to inclusion.switzerland@novartis.com and let us know the nature of your request and your contact information.

Join our Novartis Network:

If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network

Commitment to Diversity & Inclusion: The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential

Skills Desired