Event Operations Assistant- Part Time, Non Exempt, 20-25 Hours Per Week, $15.45 Per Hour

Description

Girl Scouts of Central Indiana embrace an inclusive culture. We value diversity, equity, and inclusion across all identities. We are committed to continual learning and to a culture of safety and wellbeing in which individuality is celebrated and everyone is valued and respected. Everyone is welcome to bring their authentic selves into our space. 

Girl Scouts of Central Indiana serves 45 Indiana counties, nearly more than 16,000 Girl Scouts and 10,000 adult volunteers. We are the proud facilitators of Girl Scout camp at five Indiana locations, conveners of thousands of Girl Scout programs with nearly 600 community partners and serve thousands more community members each year at our STEM Center of Excellence and Founders Lodge Event and Conference Center. 

What You Will Do:

The Event Operations Assistant supports the  Director of Event Operations with preparations for upcoming special events in  the Founders Lodge Event and Conference Center located at Girl Scouts Camp  Dellwood.

How You Will Lead:

• Collaboration with Director of Events for planning purposes. 
• Utilize event reservation system to gather event specific details to aid in set up.
• Set up spaces in advance events, this includes but not limited to, table/chair/room set up and related equipment placement.
• Coordinate  and support arrival and placement of rental equipment should event  warrant.
• Provide light housekeeping and maintenance associated with events.
• Seek and accept opportunities for professional growth and development.
• Ensure that diversity and pluralism is embraced and incorporated into the daily work of the position.
• Other duties as assigned.

All employees of Girl Scouts  of Central Indiana are responsible not only for the position but also for the  duties and responsibilities that all employees share. 

How You Will Succeed:

*The Special  Events Assistant employee is required to have an active role  in the council's fund development and membership efforts, as set forth by the  supervisor.

* In addition,  as an employee, the Special Events Assistant employee is a representative of  GSCI, and people form their impressions of the council, in part, based on  their interaction with the employee. Every personal contact is with a current or potential donor or member  of the council, and, thus, these impressions can influence their actions.

* Employees  will also play a more active role in fund development and membership by  identifying potential new donors and volunteers. 

Core Competencies:

· Oral and Written Communication  Abilities (i.e., In person, verbal, written, and/or phone)-  Expresses ideas and facts in a clear and understandable manner appropriate for  the individual or group; listens to and comprehends what others are saying;  prepares organized and structured presentations; has demonstrated ability to  work with a wide range of sensitive and confidential issues and communicate  effectively with a diverse group of girls, volunteers, and staff.

· Problem-Solving-  Identifies and analyzes existing and potential problems systematically and  thoroughly; reports/documents the problem; obtains and evaluates relevant  information and contributing factors; identifies important interrelationships;  implements solutions after evaluating alternatives and anticipating their  impact; supports decisions or recommendations with data and/or reasoning;  defines and implements solutions to problems.

· Self-Management -  Assesses own skills and abilities and identifies areas for improvement;  willingly accepts constructive feedback; seeks developmental opportunities;  sets and achieves goals; works independently.

· Adaptability -  Adjusts, modifies own behavior, and remains flexible in response to changing  situations and environments, new or rapidly changing.

· Management -  Manages time effectively; completes assignments in a timely manner; sets and  balances priorities; simultaneously manages multiple tasks/projects.

Requirements

 What We Are Looking For:

• High school diploma required.
• Physical  ability to do manual labor.
• Ability to work occasionally weekends and evenings.
• Ability to lift 50 pounds.
• Ability to work in an active and mobile work environment with physical demands.
• Ability to coordinate, prioritize and manage time to meet deadlines by working independently.
• Currently  valid drivers’ license and insurance.
• Must hold membership in the Girl Scout organization and subscribe to the tenets of the Girl Scout Promise and Law.
• Must successfully complete a criminal history background check.

Physical Demands & Work Environment:

· Ability to stand on feet for an extended period.

· Ability to lift to 40 pounds.