Company Description

Sports Direct is part of Frasers Group, a leading UK-based retail group with a portfolio of internationally recognised brands in sports, lifestyle, and fashion.

Sports Direct Malaysia is currently looking for Administrative Executive/Senior Executive to join our growing team.

Sports Direct Malaysia currently operates a total of 40 retail stores domestically and manages a proprietary SportsDirect.com e-commerce site for domestic and regional fulfillment. Sports Direct Malaysia offers over 70 of the leading authentic global sports brands, offering the widest variety of choice and value. The company employs over 1,000 staff with a view to expanding rapidly across Asia in the coming years.

We have developed a new generation of stores as part of our multi channel elevation strategy, to enhance the customer experience at every step of the journey. Our focus is on presenting an unrivalled range of quality products at excellent value in a modern spacious environment. The stores are uniquely zoned by key sports categories which include; SD Football, SD Running, SD Training (fitness, cross training, gym equipment, weights, boxing, yoga), SD Rackets (badminton, tennis, squash), SD Swimming (pool, beach, water sports), SD Sports (basketball, rugby, extreme games, cycling, skates & indoor games), SD Lifestyle (Men, Women & Kids) & SD Outdoor (Hiking, trekking, camping & fishing).

Job Description

The Administration Executive/Senior Executive will oversee and coordinate all administrative operations for HQ, Customer Service Office, Warehouse, and outlets. This role covers front desk support, office and facilities management, procurement, license management, vendor coordination, and documentation control to ensure smooth and efficient day-to-day operations.

Front Desk & Guest Relations

Verify appointments, inform the Person-in-Charge, and escort guests to meeting rooms
Handle all incoming and outgoing calls courteously and professionally, directing inquiries to the correct personnel

Mail, Courier & Delivery Coordination

Receive, log, sort, and distribute incoming and outgoing mails, documents, parcels, and courier items
Liaise with courier service providers for dispatch and follow up on uncollected items
Manage cargo lift access for deliveries and coordinate with logistics and suppliers

Office & Facilities Management

Oversee daily operations for pantry, office equipment, printers, water systems, cleaning services, pest control, landscaping, waste disposal, plants, and washrooms
Monitor and report maintenance issues to building management, facilities, or IT
Maintain cleaner schedules for HQ and outlets
Manage security guard services, CCTV, alarm systems, and access control (issue, activate, terminate access cards)

Licenses & Compliance

Manage applications, renewals, and terminations for business, signboard, and partition licenses for all outlets
Manage DBKL license application and submission

Procurement & Inventory Control

Source, review, and compare quotations for non-trade items
Monitor and replenish stock for stationery, name cards, letterheads, F&B items, printing materials, first aid kits, and other office supplies
Maintain stock records and master files
Raise PR/PO/JR manually or via Smarterm system
Conduct annual price reviews and negotiate with suppliers

Document & Record Management

Maintain proper filing systems (electronic and hard copy) for agreements, invoices, delivery orders, service records, and supplier documentation
Coordinate business card artwork, ordering, and distribution

Operational & Outlet Support

Arrange travel bookings when required
Support outlet openings and closures including utilities setup, RO water installation, and supplies procurement
Manage electricity applications, renewals, cancellations, and top-ups for outlets
Maintain SOPP documentation and manage lockers and master keys
Undertake any ad-hoc assignments as instructed by superiors

Qualifications

Candidates must possess at least a Bachelor’s Degree in Business Administration, Management, or a related field
Minimum 3-5 years of experience in an administrative support role, with a proven ability to manage multiple tasks and priorities effectively
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software and tools
Strong organizational skills and attention to detail, with the ability to maintain accuracy while working under pressure
Excellent communication skills in English and Malay, both written and verbal, with a professional demeanor and the ability to interact effectively with various stakeholders
Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing needs
A proactive approach to problem-solving, with a willingness to take initiative and contribute to team success
Position level (Executive/Senior Executive) will be offered based on candidate’s experience and qualifications
Must willing to work at Persiaran Lagoon, Sunway City, Petaling Jaya, Selangor
Able to start immediately will be an added advantage

Additional Information

An opportunity like this at Frasers Group is for the fearless!

The potential is massive, the experience unrivalled. To be able to make the most of it you need to live and breathe our principles, you will:

THINK WITHOUT LIMITS, and take the team with you!

BE RELEVANT, to our people, to partners, and to the planet!

OWN IT, and back yourself!