Executive Assistant, Academic Registry

ACADEMIC REGISTRY

Executive Assistant (25260096)

The Taught Postgraduate Studies Section of the Academic Registry is looking for a self-motivated and dedicated team player for the position of Executive Assistant. The appointee is expected to provide administrative support and perform duties in various functional areas of the Section, including but not restricted to:

Responsibilities:

• Process application and admission for professional doctorate and taught postgraduate programmes;
• Liaise with programmes and departments to provide support for programme administration;
• Assist in processing applications for transcripts and testimonial, change of study programmes, unit transfer, course exemption, requests for education verifications, etc;
• Coordinate clerical support and provide assistance to student enrolment, registrations, examinations and other student matters;
• Participate in promotional activities of TPg programmes;
• Assist in coordination with other departments; 
• Provide support to other ad hoc projects; and
• Carry out other duties as assigned. 

Requirements:

• A recognised degree plus at least two years of relevant work experience in the tertiary education sector;
• Good command of written and spoken English and Chinese (including Putonghua);
• Proficiency in computing applications particularly in using databases and spreadsheets;
• Strong analytical, communication and interpersonal skills; and 
• Self-motivated with a positive work attitude, a strong sense of responsibility, and the ability to work under pressure.

Shortlisted candidates will be invited to sit for a written test.

The initial appointment will be offered on a fixed-term contract of two years. Re-appointment thereafter will be subject to mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after the closing date may consider their applications unsuccessful. Details of the University's Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Closing date: 27 August 2025