Electronic Health Record Specialist I - HIM - Full Time

Position Title:  HIM Electronic Health Record Specialist               Position Code:  EHRS1, 2, 3-8125

Department:  Health Information Management                               Safety Sensitive:  ☒  Yes            ☐  No

Reports to:  HIM Manager                                                                Exempt Status:    ☐  Yes            ☒  No 

Position Purpose:

All KHI employees are expected to perform their respective tasks and duties in such a way that supports KHI’s vision to be among the kindest, highest quality health systems in the country.

LEVEL 1:

This position is responsible to perform duties and functions associated with scanning of documents into the EHR, quality review of record content and analyzing the medical record for provider deficiencies.

 

Key Responsibilities:

 

• Retrieves patient charts daily from nursing units and patient care departments

o Maintains a log of discharged visits to ensure all charts are accounted for

• Preps and scans the documents/charts by following departmental guidelines
• Uploads images into electronic record as requested
• Performs quality review functions/document indexing on all scanned documents/encounters following departmental quality review guidelines
• Analyzes the medical chart for accuracy and completion, per department policy
• Assigns documentation deficiencies for the emergency department, inpatient, outpatient surgery, observation, and outpatient diagnostic encounters according to Medical Staff requirements
• Works well with all departments and providers, performs and communicates in a highly professional manner
• Works well with all departments and providers, performs and communicates in a highly professional manner
• Follows HIPAA patient confidentiality standards
• Assists in the creation/editing of training manuals and training of new hires
• Demonstrates dependability and teamwork by following hospital and departmental procedures
• Promotes and adheres to KHI Behavioral Expectations and always maintains patient confidentiality
• Attends department meetings and all required KHI in-services
• Offers ideas for improving performance and shows responsibility for job functions
• Strives to be a productive member of this institution, working as a team member who demonstrates enthusiasm and self-motivation
• Provides excellent customer service
• Other duties as assigned

Qualifications

Required Education:  High school diploma or GED equivalent

Skills and Knowledge:

 

• Ability to operate office equipment such as PC, scanner, copier, printer, and fax machine
• Awareness of HIPAA, HITEC, and Meaningful Use
• Ability to work in a team-oriented, collaborative environment
• Prioritize duties/tasks effectively

 

Preferences:

Education:   Associate’s or higher-level degree

Experience:

• Level 1 and 2: One-year experience in either Health Information Management, medical office clerical, or hospital clerical setting
• Level 3: Two-years’ experience in either Health Information Management, medical office clerical,

 

Special Position Requirements:

Exposure Categories:

• Category III: Expected duties do not have potential for exposure to blood, body fluids or tissues
• Other Potential Hazard(s):  None

Work Requirements:

•  Ability to sit, type and view a PC screen most of the day
• Some bending and lifting required, up to 25 lbs.