The Tampa office of Shumaker, Loop & Kendrick, LLP seeks an experienced Legal Administrative Assistant to assist in the Immigration practice group. Candidate should be highly organized, resourceful, detail oriented, motivated, reliable, proactive and a self-starting individual seeking to challenge him/herself and develop a career in a supportive, team oriented environment.

Essential Duties and Skills:

Experience preparing and filing Employment-Based, Nonimmigrant, Immigrant, Family and Naturalization matters preferred, but not required.
Manages all aspects of attorney’s billing, including but not limited to preparing BOA’s, reviewing and sending monthly invoices, and collection of outstanding balances.
Assists paralegal with preparation and filing of immigration petitions.
Experience preparing forms and using immigration software, maintaining database software such as Tracker, preferred, but not required.
Bilingual (English / Spanish), fluency in both verbal and written, preferred, but not required.
Writes, proofreads, sends, files and manages correspondence, memos, pleadings, contracts, forms, indices and other related documents.
Transcribes dictation.
Answers telephone and routine questions or routes calls to appropriate staff members.
Schedules/manages appointments and maintains updated contacts.
Calendars all relevant deadlines.
Manages multiple time-sensitive projects and applies various procedural guidelines of differing jurisdictions.
Receives, reads and routes incoming mail.
Operates office equipment including multi-function machines, cost recovery equipment, etc.
Utilizes working knowledge of computer software including Microsoft Word, Outlook, Excel, PowerPoint and Nuance PDF.
Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.
Keeps clients informed by maintaining contact; communicating case progress.
Maintains case costs by verifying outstanding balances with attorney, clients and providers

Qualifications:

3+ years of law firm experience preferred
Preference will be given to candidates with a Bachelor's Degree
Proficient knowledge of Microsoft Word, Excel, Outlook

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Experience:

Legal Administrative : 3 years (Required)
Immigration: 3 years (Preferred)

Ability to Commute:

Tampa, FL 33602 (Required)

Ability to Relocate:

Tampa, FL 33602: Relocate before starting work (Required)

Work Location: In person