Administrative Specialist

Date Posted:

2025-08-11

Country:

United States of America

Location:

MA131: Tewksbury, MA Bldg 1 Assabet 50 Apple Hill Drive Assabet - Building 1, Tewksbury, MA, 01876 USA

Position Role Type:

Hybrid

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

The ability to obtain and maintain a U.S. government issued security clearance is required.​ U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance

Security Clearance:

DoD Clearance: Secret

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world.

The Systems Engineering & Test Capabilities Discipline is the central focus for Mission Systems Integration activities within Raytheon, responsible for defining customer needs, functional and product architecture, requirements definition and decomposition, Model Based Systems Engineering (MBSE), system performance, and System Security Engineering (SSE).

The Integrated Air & Missile Defense Systems Department, within the Systems Engineering & Test Capabilities Discipline, is seeking an administrative specialist to support business operations for the department of 180+ engineers from our Tewksbury MA office location.

The individual performing in this role will be required to simultaneously handle a wide range of administrative duties that will assist with organizing, scheduling and prioritizing day-to-day activities. In addition, this position requires processing visitor requests, escorting of personnel within the building, coordinating domestic and international travel and accurately developing travel expense reports. Other duties include composing reports, charts and presentations to include inter-office correspondence and emails. The candidate would be expected to manage the staff member’s calendars, phone calls and emails to assist them in effectively managing their time, dates and commitments. Understanding roles and responsibilities of the team will be key to delegating commitments to keep the organization running smoothly. The administrative assistant will need to work seamlessly across organizational boundaries including other departments within Engineering, Talent Acquisition, Human Resources, Security and other Raytheon businesses as required. To be successful, the ideal candidate will work with minimal supervision, propose solutions to problems, maintain a high level of confidentiality and have excellent communication and interpersonal skills.

This position is onsite in Tewksbury, MA

What You will Do:

• Expense report reconciliation

• Generation of charts, tables, reports, correspondence and other materials with speed and accuracy including preparation of spreadsheets in Excel and PowerPoint presentations

• Scheduling, organizing and supporting as required conference calls and meetings

• Performing basic research, data compilation and database management for projects and documents

• Support to hiring activities and the onboarding of new employees (office space, equipment ordering, clearances processing, orientation, etc.)

• Ordering of office supplies and making arrangements for catering

• Keeping up to date records on required training and ensuring team members are compliant with all training requirements

• Ability to establish and maintain excellent working relationships and communication channels with administrative specialist counterparts across engineering

Qualifications You Must Have:

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience in a professional or similar role as a program/project coordinator

• Experience with planning and organizing schedules and events

• Proficiency with Microsoft Office Tool Suite and Outlook

• The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance

Qualifications We Prefer:

• AS or BS degree in related discipline and/or Executive Administrative role

• Demonstrated level of professionalism and discretion

• Excellent written and verbal communication skills

• Knowledge of Raytheon's business, company policies and procedures specifically related to ITAR and EXIM guidelines and procedures

• Ability to obtain a DoD Security Clearance within 1year of start date

• Demonstrated experience with Raytheon systems for scheduling travel, expense reporting, visitor request / registration systems and clearance processing systems

• Proven ability to prioritize work within a multi-tasking environment with the ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment

What We Offer

• Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Safety, Trust, Respect, Accountability, Collaboration, and Innovation.

Learn More & Apply Now!

• Please consider the following role type definition as you apply for this role. 

• Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

The salary range for this role is 50,000 USD - 100,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

Privacy Policy and Terms:

Click on this link to read the Policy and Terms