Licensing Operations Specialist

About InterDigital

InterDigital is a global research and development company focused primarily on wireless, video, artificial intelligence (“AI”), and related technologies. We design and develop foundational technologies that enable connected, immersive experiences in a broad range of communications and entertainment products and services. We license our innovations worldwide to companies providing such products and services, including makers of wireless communications devices, consumer electronics, IoT devices, cars and other motor vehicles, and providers of cloud-based services such as video streaming. As a leader in wireless technology, our engineers have designed and developed a wide range of innovations that are used in wireless products and networks, from the earliest digital cellular systems to 5G and today’s most advanced Wi-Fi technologies. We are also a leader in video processing and video encoding/decoding technology, with a significant AI research effort that intersects with both wireless and video technologies. Founded in 1972, InterDigital is listed on Nasdaq.

For more information, visit: www.interdigital.com.

Position Summary: 

InterDigital is seeking a highly organized and detail-oriented department operations and administrative support professional to join our Licensing department. Reporting directly to VP, Associate General Counsel Licensing, this individual contributor role plays a vital part in supporting the day-to-day administrative, operational, and logistical needs of the department.  The successful candidate will serve as a central coordination point for scheduling, travel arrangements, meeting support, project coordination, internal communications, and departmental process optimization—ultimately helping the Licensing function run more efficiently and effectively. 

Key Responsibilities: 

Administrative Support: 

• Provide high-level administrative support the Chief Licensing Officer and VP, Associate General Counsel Licensing and broader support to the department team. 

• Manage calendars, schedule internal and external meetings, and coordinate video conferencing logistics. 

• Make complex domestic and international travel arrangements, prepare detailed itineraries, and process expense reports (Concur).  

• Draft, proofread, and format documents, presentations (PowerPoint), reports, memos, and other internal/external communications. 

• Organize and maintain digital and physical filing systems for departmental records and documentation. 

• Support new hire onboarding within the department in collaboration with HR and Information Systems (IT). 

• Occasional support across time zones and coordination with international offices may be required. 

Operational & Departmental Coordination: 

• Coordinate and support department-wide meetings, events, offsites, and town halls, including agenda development, logistics, catering, and technical setup. 

• Track department projects, deliverables, and meeting follow-ups to ensure timely execution. 

• Serve as the department’s liaison for facilities, IT, and vendor requests and support. 

• Initiate and track purchase orders, submit invoices, and collaborate with Finance on budget tracking and expense reconciliation. 

• Monitor office supply needs and manage departmental subscriptions, tools, and memberships. 

Process & Efficiency Support: 

• Assist in implementing process improvements and operational best practices within the Licensing function. 

• Schedule and document project meetings, track action items, and ensure progress on key deliverables. 

• Maintain project documentation, templates, and dashboards (e.g., in SharePoint or Excel). 

• Support the VP and department leads with light project coordination and reporting. 

• Utilize Microsoft Office tools (Teams, SharePoint, Excel, PowerPoint, Outlook) to streamline workflows and communication. 

• Identify risks or delays and escalate them appropriately to keep workflows on track. 

• Help collect data and feedback for inclusion in regular department status updates and leadership reporting. 

• Coordinate with cross-functional teams in Legal, Finance, and Admin groups across different office locations and time zones. 

Qualifications: 

• Associate’s or Bachelor’s degree preferred, or equivalent combination of education and administrative experience. 

• 5+ years of administrative and/or operational support experience, ideally in a corporate, technology, or legal/licensing environment. 

• High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). 

• Experience coordinating travel, expense reports, department meetings, and vendor communications. 

• Strong organizational, multitasking, and time management skills with the ability to adjust to shifting priorities. 

• Discretion and professionalism in handling confidential information. 

• Excellent written and verbal communication skills. 

• Strong attention to detail, initiative, and problem-solving ability. 

• Experience working in a global or multi-location team environment is a plus. 

Preferred: 

• Familiarity with legal operations or budget tracking is a plus. 

• Comfort working in a fast-paced, collaborative setting. 

• Proactive, approachable, and dependable. 

Location: Conshohocken, PA with flexibility for a hybrid work arrangement

InterDigital is an equal employment opportunity employer. InterDigital will not engage in or tolerate unlawful discrimination with regard to any employment decision, policy or practice based on a person’s sex, gender, pregnancy (including childbirth, breastfeeding and related medical conditions), age, race, color, religion, creed, national origin, ancestry, citizenship, military status, veteran status, mental or physical disability, medical condition, genetic information, sexual orientation, gender identity or expression, or any other factor protected by applicable federal, state or local  law. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, compensation, benefits, training, assignments, evaluations, coaching, promotion, discipline, discharge and layoff.