Sr. Administrative Assistant

Job Summary The Sr. Administrative Coordinator is responsible for managing the day to day administrative duties of a specific operation to include the financial, customer service, training, and operational activity.

QUALIFICATIONS:

EDUCATION AND EXPERIENCE

• High school diploma or equivalent
• Minimum 3 years previous advanced administration experience required
• Minimum 3 years payroll database experience
• Advanced data entry skill required
• Proficiency with Microsoft Office products, with advanced Word and Excel skills required
• Good mathematical skills required
• Advanced analytical, organizational, and verbal skills
• Advanced written skills to include creation of letters, memos, office documents, etc.

PERSONAL AND PHYSICAL REQUIREMENTS

• Treat all information as confidential
• Ability to work on multiple projects simultaneously, including those with conflicting and recurring deadlines
• Ability to handle confidential and sensitive information with tact and diplomacy
• Excellent interpersonal skills required to deal with all levels of employees, management and clients
• Ability to complete assigned duties within deadlines despite interruptions
• Advanced organization, time management, workflow prioritization and follow through skills
• Adaptability to change in an entrepreneurial environment
• Ability to work a flexible schedule, to include evenings, weekends, and holidays as needed
• Must complete a pre-employment drug test
• Must complete a pre-employment criminal background check

PERFORMANCE RESPONSIBILITIES

• Review timesheets/exceptions submitted by supervisors for consistency and accuracy
• Monitor, enter and correct data in the Kronos payroll system in a timely and accurate manner
• Research and resolve payroll discrepancies as reported by assigned location
• Oversight of the station's Safety Management System (SMS)
• Monitor labor hours for assigned location on a weekly basis
• Maintain good rapport with airport personnel and management staff
• Review and maintain a variety of records, employee data, and reports
• Ensure local Payroll regulatory compliance
• Maintain Attendance Policy records including completion of CCAR letters for distribution to Ops Managers
• Maintain and ensure employee files are kept up to date
• Maintain updated employee badge lists, including becoming authorized signer
• Organization and scheduling, shift bids, vacation requests, special payments, etc.
• Maintain and project a positive and courteous image; respond to inquiries from airlines, staff and public
• Assist Training department with compliance records
• Participate in special projects and perform other duties as needed
• Perform other duties as requested