Administrative Assistant for Music and Fine Arts

Get Set for Cumberlands!

Join our team of student-focused individuals working together in order to encourage intellectual and spiritual growth, leadership and service.

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The Administrative Assistant works with the Music and Fine Art Department Chair in all aspects of operations. Regular office hours will be worked throughout the week. Additional hours will sometimes be required for recitals, concerts, recruiting events, and other special events. There will be some flexibility in regular hours to balance out these ‘extra’ hours.

Regular duties include:

• Coordinate and manage work-study students assigned to the Music and Fine Arts Department.
• Identify tasks to be completed.
• Train students to complete these tasks.
• Provide timelines for the completion of tasks.
• Review work when completed.
• Answer phone calls, emails, and other correspondence.       
• Monitor office supplies and reorder when necessary.
• Coordinate with Maintenance staff to address issues that need attention.
• Coordinate with University Communications Office regarding announcements of upcoming events.
• Advertise upcoming concerts on campus via email.
• Advertise concerts on campus via various monitors in Music Building, Student Center, and Cafeteria.
• Update Music Department and Fine Arts social media sites weekly.
• Seek out and compile information for the Music e-newsletter.
• Meet with Department Chair weekly to discuss the weekly agenda.

Additional duties include:

• Coordinate with ensemble directors and Communications to schedule group photos at the beginning of each semester.
• Coordinate live streams of rehearsals with directors leading up to concerts to

promote events.

• Coordinate live streams of ensemble concerts with directors and those designated to provide video of events.
• Compile and publish the Music Department e-newsletter 2-3 times per semester.
• Coordinate recording of videos for uploading to the Music Department YouTube page.
• Monitor the Music and Fine Arts Department webpage and suggest improvements.
• Create concert posters for on-campus distribution for all ensemble concerts.
• Create concert posters for distribution to public schools for all ensemble concerts.
• Develop binders for recruiting purposes. Include information about undergrad programs, music programs, the application process, scholarships available, FAFSA information, navigation to all on our website, and information about all UC Music social media links.
• Help develop recruiting PowerPoints with UC-specific information and individual school specific information
• Aid in the administration of special Music Department clinics and recruiting events on Campus
• Monitor communications with prospective students and follow up with appropriate faculty to send follow-ups.
• Assist in setting up and decorating for Christmas at the Cumberlands.

Cumberlands is different by design. Our employees exemplify our motto in the pursuit of a

“life-more-abundant.”