Project Analyst

PROJECT ANALYST

About Us:

As Ohio’s Secretary of State, Frank LaRose is doing his part to deliver a thriving democracy and a prosperous economy for all Ohioans. In his role as the state’s chief elections officer, he is working to ensure that Ohio’s elections are both secure and accessible. And, as the first stop for new businesses in the Buckeye State, he is assisting entrepreneurs as they receive articles of incorporation for a new business.

POSITION SUMMARY 
Under the direct supervision of the Project Management Office (PMO) Manager, the Project Analyst supports the successful delivery of IT and operational initiatives through data analysis, documentation, coordination, and reporting. This role may manage smaller projects or discrete components of larger projects under the guidance of a senior Project Manager or the PMO Manager. The Analyst is also responsible for supporting communication and coordination with executive leadership, especially when operational initiatives require executive input, oversight, or visibility.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Project Management Support
• May manage small-scale operational initiatives or specific components of larger IT projects with limited supervision
• Assist with project planning and initiation activities, including scope definition, stakeholder mapping, and resource planning
• Monitor project progress and performance against established timelines and deliverables
• Track and follow up on action items and decisions to ensure timely resolution and execution

Stakeholder Coordination
• Support coordination with C-Suite stakeholders by preparing briefing materials, documenting executive input, and tracking follow-ups
• Coordinate communication with local boards of elections or county stakeholders as needed for project success
• Coordinate logistics and communications for project-related meetings, stakeholder sessions, and public-facing deliverables

Compliance and Governance
• Assist in monitoring compliance with project governance standards, including phase gate reviews and public records retention
• Support compliance with internal project governance processes, including intake, prioritization, and phase gate reviews
• Maintain up-to-date records for audit readiness and public records compliance

Reporting and Documentation
• Prepare and maintain project documentation such as charters, schedules, dashboards, meeting minutes, and risk logs
• Develop and generate reports, presentations, and summaries for project teams, executive leadership, and oversight bodies
• Assist in preparing procurement documents, change requests, and budget tracking reports

Data Analysis
• Perform basic analysis of project-related data to identify risks, trends, or areas requiring escalation
• Analyze data to identify trends, risks, and performance indicators related to project execution

Continuous Improvement
• Continuously seek opportunities to improve PMO tools, templates, and procedures

Unusual Working Conditions
• Unclassified position
• FLSA overtime exempt.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

MINIMUM QUALIFICATIONS 
Education
• Required: Associate’s degree in business administration, public administration, information systems, or related field
• Preferred: Bachelor’s degree or formal training in project management or business analysis

Experience
• Required: 6 months to 1 year of experience in a professional office environment, preferably supporting projects, operations, or analytics
• Preferred: Experience in a government or public sector environment and familiarity with project governance or reporting frameworks

Knowledge, Skills & Abilities

Knowledge of:

• Understanding of basic project management concepts (e.g., scope, schedule, risk, stakeholder)
• Familiarity with public sector processes, transparency requirements, and accountability expectations

Skill in:

• Strong organizational and analytical skills with the ability to synthesize information and present it clearly
• Excellent verbal and written communication skills, including the ability to draft summaries and reports for diverse audiences
• Attention to detail and commitment to maintaining accurate records

Ability to:

• Work independently on routine tasks and collaboratively on cross-functional initiatives

Technology
• Personal computing; Microsoft Office 365 – Word, Excel, PowerPoint, Outlook; collaborative technology like Teams, SharePoint.

This position is Unclassified per ORC 124.11 (A) (30)

Background check and drug screening required prior to employment

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.