Office Assistant

Location: Oxford - Onsite

Employment type: Full Time

About the role:

Reporting to the Workplace and Facilities Manager, you’ll play a key part in keeping our Oxford office running smoothly. This includes front-of-house reception duties, facilities support, and admin assistance to consultants and wider teams.

Key Responsibilities:

Reception & Office Management

• Be the first point of contact for all visitors, ensuring a warm and professional welcome.
• Set up and manage meeting rooms and refreshments for internal and client meetings.
• Maintain office supplies (stationery, refreshments, toner cartridges, etc.).
• Handle incoming and outgoing post and packages.
• Manage the Oxford office contacts and supplier lists.
• Assist with onboarding new starters (desk setup, passes, etc.).
• Coordinate office celebrations, farewell events, and birthday gifts.

Admin Support

• Provide admin assistance across the business alongside other Office Assistants.
• Monitor shared inboxes and respond to requests within agreed timeframes.
• Work closely with the London Coordinator on enquiry management.
• Maintain excellent communication with consultancy staff and support teams.

Workplace & Facilities

• Liaise with contractors, suppliers, and building management to ensure service quality.
• Support compliance with Health & Safety regulations.
• Escalate any maintenance or facilities issues to the Workplace and Facilities Manager.

What we're looking for:

• Strong communication skills with professionalism and discretion.
• Self-starter with excellent organisational and planning abilities.
• Comfortable juggling multiple tasks and meeting tight deadlines.
• Great team player with a positive, can-do attitude.
• Strong attention to detail and a polished, professional presentation.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Previous experience in an office support, reception, or facilities role is a plus.
• Bonus: Language skills in French, German, Dutch, or Italian.

What we offer

A collaborative, inclusive working culture rooted in our values of care and empowerment.  The chance to make a real impact with career development within our consultancy support team.