Job Title: Student Worker-Administrative Assistant-Waco Civic Theatre

Job Classification: Community Service, Student

Department: Off Campus Community Service

Hiring Manager: Kelly MacGregor

Contact: exec@wacocivictheatre.com

Work Schedule: Minimum 10hrs per week, Monday-Friday, between the hours of 9am-3pm

Desired Length of Employment: Fall/Ongoing

Pay Rate: $15/hr

Key Components:

Reserved for Federal Work Study (FWS) students only.

In a student employee capacity, may assist in working with external community service partners.
Support the theatre’s administrative staff with daily operations.
Manage schedules, coordinate meetings, and handle correspondence.
Assist in grant writing and fundraising efforts.
Run errands including returns and/or deliveries.
Maintain records and databases for memberships and donations.
Provide general office support, including filing and data entry.

Job Description: This position is ideal for students looking to gain experience in arts administration or nonprofit management, developing organizational and office management skills.

Work with local organization(s) or community partners
Provide excellent customer service as a representative of the University
May assist with planning, organizing, and implementing community services or programs
May assist with various projects, activities or tasks related to community projects
May contribute to developing and maintaining good relationships with internal and external partners
May serve as a source to provide information about resources and assistance related to community program(s) or service(s)
May serve to enhance outreach for the greater Waco community
Ensure confidentiality of all pertinent information
May prepare and present information in a group or workshop setting
Perform all other duties as assigned to support Baylor’s mission
Ability to comply with University policies
Maintain regular and punctual attendance

Required Hard Skills:

Proficiency in Microsoft Office and Google suite
Scheduling and Calendar management
Office Organization
Data Entry and Record Keeping

Soft Skills:

Initiative and Independence
Communication and Time Management of assigned tasks
Problem Solving
Multi-Tasking

Learning Outcomes:

Office & Administrative Proficiency – Develop skills in scheduling, data entry, and document management using office software.
Event & Calendar Management – Learn how to coordinate rehearsals, meetings, and special events effectively.
Confidentiality & Professionalism – Learn to handle sensitive information responsibly, such as donor and financial records.
Multitasking & Time Management – Improve efficiency in balancing multiple tasks and meeting deadlines.

Employer: Baylor University

Work Location: Waco Civic Theatre

Work Address: 1517 Lake Air Dr, Waco, TX 76710