Payroll Tax Analyst III

I.  Job Summary 

Performs highly specialized tax accounting functions on federal, state and local levels, including filing large volumes of tax returns on a monthly, quarterly and annual basis, maintaining fixed assets for tax purposes, and researching tax issues and federal/state audits. 

 

II.  Essential Duties and Responsibilities  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other minor duties may be assigned.   

• Ensure compliance with federal, state, and local payroll tax regulations: Review and apply relevant legislation to ensure payroll processes comply with current laws, minimizing risk and avoiding penalties.
• Prepare, review, and file periodic payroll tax returns (e.g., 941s, state unemployment, local taxes): Accurately complete and submit all necessary payroll tax documentation within deadlines.
• Reconcile payroll tax reports to ADP and Oracle registers: Conduct reconciliations to identify and resolve discrepancies, maintaining data integrity.
• Research and resolve tax discrepancies, notices, or audits from tax authorities: Investigate and address issues, providing detailed responses and corrective actions to ensure compliance.
• Monitor changes in payroll tax laws and update internal systems and procedures accordingly: Stay informed of legislative changes, adapting internal systems for ongoing compliance.
• Maintain accurate records of tax filings, payments, and correspondence: Organize and preserve comprehensive records for easy retrieval and audit readiness.
• Assist with year-end processes, including W-2 preparation and filing: Prepare, review, and distribute W-2 forms, ensuring accuracy and timely submission.
• Collaborate with payroll, HR, and accounting teams to ensure accurate employee tax withholding: Coordinate with departments to verify payroll tax calculations and deductions.
• Manage registrations and set up tax jurisdictions for new business locations: Oversee registration and manage tax jurisdictions to ensure compliance with local requirements.
• Respond to internal and external payroll tax inquiries promptly and accurately: Provide timely and knowledgeable responses to questions from employees, management, and external parties.

 

III.   Supervisory Responsibilities

This job has no supervisory duties but may occasionally act as a team lead.

 

IV.  Qualifications

The requirements listed below are representative of the qualifications necessary to perform the job. 

A.  Education and Experience

 A. Required Qualifications

• Bachelor's Degree or equivalent experience in Accounting, Tax, Business Administration, or similar area of study,
• Five or more years of previous experience.

B. Preferred Qualifications

• Master's Degree or equivalent experience in Accounting, Tax, Business Administration, or similar area of study,

  

C. Other Knowledge, Skills or Abilities Required

• Must be authorized to work in the US.
• Must be in the Houston TX area and able to work in downtown Houston on a hybrid work schedule which is Monday through Thursday in the office and remote on Fridays.

 

V.   Work Environment

Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the workday.
• Normal setting for this job is: office setting/hybrid.

 

Benefits
At WM, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability.  As well as a Stock Purchase Plan, Company match on Pension, and more!  Our employees also receive Paid Vacation, Holidays, and Personal Days.  Please note that benefits may vary by site.

If this sounds like the opportunity that you have been looking for, please click ""Apply.”

ABOUT WM WM (WM.com) is North America’s largest comprehensive waste management environmental solutions provider. Previously known as Waste Management and based in Houston, Texas, WM is driven by commitments to put people first and achieve success with integrity. The company, through its subsidiaries, provides collection, recycling and disposal services to millions of residential, commercial, industrial and municipal customers throughout the U.S. and Canada. With innovative infrastructure and capabilities in recycling, organics and renewable energy, WM provides environmental solutions to and collaborates with its customers in helping them achieve their sustainability goals. WM has the largest disposal network and collection fleet in North America, is the largest recycler of post-consumer materials and is the leader in beneficial reuse of landfill gas, with a growing network of renewable natural gas plants and the most gas-to-electricity plants in North America. WM’s fleet includes nearly 11,000 natural gas trucks – the largest heavy-duty natural gas truck fleet of its kind in North America – where more than half are fueled by renewable natural gas. To learn more about WM and the company’s sustainability progress and solutions, visit Sustainability.WM.com.

Equal Employment Opportunity

For United States: WM is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

For Canada: WM is committed to the principle of equal employment for all applicants and employees, without discrimination on the basis of all grounds protected by applicable human rights legislation. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please notify us if you require accommodation.

Real ID

In order to travel by air or access federal property, federal law requires individuals have a REAL ID or an acceptable alternative.  This position may require the successful candidate to travel by air for business reasons, or service federal property.  Accordingly, successful candidates must have, or be willing to obtain, a REAL ID, or TSA approved alternative.