Admin Manager

Job Summary:

We are looking for a highly organized and strategic Admin Manager to oversee the daily business operations and administrative functions of our organization. This role requires a proactive leader with a strong operational background, solid administrative experience, and a proven track record in handling team or organizational relocation projects. The successful candidate will ensure the organization runs efficiently, effectively, and in alignment with our business goals.

Key Responsibilities:
Operations Management:

• Manage day-to-day operations to ensure efficiency and consistency across departments.
• Develop and enforce standard operating procedures (SOPs) and best practices.
• Monitor and analyze operational performance using KPIs and metrics.
• Implement process improvements to increase productivity and reduce costs.
• Manage budgets, resources, and procurement for operational needs.
• Oversee vendor relationships, contract negotiations, and third-party service management.
• Collaborate with leadership on long-term operational strategy and planning.

Administrative Oversight:

• Supervise administrative staff and ensure smooth office operations.
• Oversee facilities management, office supplies, and workplace services.
• Ensure proper documentation, records management, and compliance with legal and regulatory standards.
• Support HR-related administrative tasks, including onboarding, travel coordination, and attendance tracking.
• Coordinate internal and external meetings, communications, and documentation.

Relocation Experience:

• Lead or support office or team relocations, including planning, budgeting, logistics, and communication.
• Coordinate with vendors, real estate agents, and internal departments for smooth transitions.
• Ensure minimal disruption to business operations during relocation processes.
• Handle setup of new office infrastructure, utilities, licenses, and vendor services in new locations.

Qualifications:

• Bachelors degree in Business Administration, Operations Management, or a related field (Masters preferred).
• 5+ years of experience in operations and administrative management.
• Proven experience managing or supporting relocation projects.
• Strong leadership and interpersonal skills.
• Excellent planning, organizational, and problem-solving abilities.
• Proficiency in operations and admin tools (e.g., ERP systems, Microsoft Office, Google Workspace).
• High attention to detail, with the ability to manage multiple tasks and deadlines.

Preferred Skills:

• Experience in office or facility setup, especially during relocations.
• Familiarity with legal and compliance aspects of business administration.
• Lean Six Sigma certification or equivalent process improvement experience.
• Financial acumen and budget management skills.