The World at Abt

Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt. Advancing data-driven innovations is no small task, but we are driven by big challenges.

We are a team of 2,000+ people in over 40 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome representative ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.

To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. We create value-driven partnerships around the world, but our greatest focus is on empowering our employees to advance our mission.

Ready to embrace rewarding and meaningful work? Now’s your chance.

The Opportunity

As the Procurement Officer, you will be responsible for performing all aspects of the procurement process in support of project activities. Under direction of the Finance and Administrative Manager, you will be responsible for coordinating with multiple project stakeholders to procure goods and services domestically and internationally. The Procurement Manager shall work closely with the Finance and Administration Manager and technical managers to ensure proposed procurements are consistent with the U.S Government approved annual budget and compliant with Abt’s policies and procedures. You will work closely with other teammates to monitor contracts, verify delivery of materials, and track vendor payments.

Project Description

The U.S. President’s Malaria Initiative (PMI) Evolve Project, awarded to Abt Global in December 2022, supports national malaria programs with the planning, implementation, and monitoring of vector control interventions, including insecticide-treated nets (ITNs), indoor residual spraying (IRS), and essential entomological monitoring required to make vector control decisions. PMI Evolve Zimbabwe will assist the NMCP and partners to support the 2025 ITN mass campaign and continuous distribution through Antenatal Care and EPI in select high-burden districts.

Core Responsibilities

In collaboration with COP and/ F&A manager, process customs clearance and liaise with US posts on tax waivers, as needed.
Assist in planning logistics for meetings/seminar/trainings, providing the location and materials, as well as coordinating the process of paying per diem and snacks/meals.
Develop procurement strategies including how to manage the volume of procurements, create a procurement timeline, etc
Develop, maintain, and update on a regular basis a procurement tracker for all ongoing and new procurements to provide visibility into on-going purchases
Draft, issue, and review request for quotes/proposals (RFQ/Ps)
In collaboration with technical teams, obtain and review product specifications or scope of work for services; ensure that specifications and scopes are clear, objective and complete.
Draft or review purchase orders and local consultant agreements for execution
Prepare bid matrix and source selection memorandum (when required) which includes competition process, names of evaluators and adequate justification for award recommendation.
Facilitate the review and evaluation of bids, ensuring participation of relevant technical staff and consistency with evaluation criteria
Convene a procurement evaluation committee when needed and serve as non-voting chairperson to ensure integrity of the selection process and selection is consistent with basis of award and evaluation factors in RFQ.
Conduct and document vendor pre-qualifications for repetitive purchases such as lodging, catering services, office supplies, water, vehicle service; when practical, prepare master service agreements in consultation with Abt Home Office.
Conduct standard orientation for all new staff about how procurement function operates and their role in any purchase
Ensure that procurement files are complete and audit ready as soon as the procurement process is complete; Develop a system to check completeness of procurement files using Home Office provided procurement checklist
Develop standards for filing and handling of procurement documents. Work with the home office procurement department and back stop team to obtain requisite approvals.
Enter procurement transactions into QuickBook entries
Ensure procurements are competed whenever feasible; work with technical team to prepare justification for non-competitive procurement for sole or single source.
Provide technical procurement expertise for staff to assist with planning and executing several types of procurements with short lead times while adhering to policy.
Stay current with changes in US Government and Abt Global policies and procedures related to procurement of goods and services.
Document all correspondence with vendors and maintain comprehensive procurement files.
In collaboration with warehouse manager or other technical lead, ensure that quality control is performed when receiving materials and that any inconsistencies with the original order are noted before payment.

What We Value

Minimum requirements:

Bachelor’s Degree + 5 years of relevant experience, or master's degree + 3 years of relevant experience, PHD = 0 years

Preferred qualifications

Bachelors in Logistics, Business, Management, Administration, or another relevant field.
At least five years’ experience in procurement in public procurement.
Hand on experience with U.S Government funded development programs, and knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs).
Possess at least UNDP CIPS level 3 certification or equivalent certification in procurement and supply management, preferred.
Excellent management, organizational, computer (especially excel), and writing skills.
Fluent in English.

What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.

Abt Global is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Global provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Global will never ask candidates for money in exchange for an offer of employment.

Responsibilities may include:

• Managing projects and processes, working independently with limited supervision. • Coaching and reviewing the work of lower-level professionals. • Problems faced are difficult and sometimes complex. • May have frequent inter-organizational and outside customer contacts. • Represents organization in providing solutions to difficult technical issues associated with specific projects.

Preferred Qualifications

Minimum Qualifications

Bachelor’s Degree + Five years of relevant experience, or Master’s Degree + Three years of relevant experience, or PhD

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.