Senior Talent Acquisition Consultant

Title: Senior Talent Acquisition Consultant

State Role Title: Human Resource Analyst II

Hiring Range: $65,450-$76,000

Pay Band: 5

Agency: Department of Motor Vehicles

Location: HUMAN RESOURCES

Agency Website: www.dmv.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

The Senior Talent Acquisition Consultant is a key driver in advancing DMV's talent strategy, ensuring that recruitment and staffing efforts attract top talent committed to the agency's mission of security, safety, and exemplary service. Serving as a strategic TA Consultant responsible for end-to-end recruitment and selection processes, this position leads full-cycle recruitment with precision and professionalism while managing appropriate transaction actions to process pay actions. The Senior Consultant provides comprehensive assistance and solutions to agency management, acting as a strategic partner who fosters a streamlined, efficient hiring process that maintains compliance with all federal and state regulations.
This position is responsible for talent acquisition across DMV and the Motor Vehicle Dealer Board, serving as a subject matter expert in recruitment best practices and candidate experience management. The role contributes directly to building a skilled and motivated workforce that aligns with DMV's goals and values while ensuring adherence to diversity, equity, and inclusion principles throughout the hiring process.

Key Responsibilities include:

Recruitment Coordination

• Strategic Planning:
• Collaborate with hiring managers to conduct comprehensive workforce planning sessions, identifying current and future staffing needs based on organizational goals and budget constraints
• Needs Assessment:
• Partner with department heads to analyze position requirements, including technical competencies, soft skills, and cultural fit criteria for each role

Approval Management:
Navigate the recruitment approval process by preparing detailed justifications, tracking approval status through appropriate channels, and maintaining comprehensive documentation

Job Posting Development:
Create compelling, accurate job postings that attract qualified candidates while ensuring compliance with EEO regulations and DMV branding standards

Recruitment Strategy:
Develop targeted recruitment strategies for hard-to-fill positions, including specialized outreach methods and timeline management

Recruitment And Selection

Multi-Platform Posting:
Develop and post comprehensive job announcements in PageUp and supplementary platforms (LinkedIn, Indeed, government job boards) with attention to timing, accuracy, and brand consistency

• Advanced Sourcing:
• Employ diverse candidate sourcing methods including:
• Active recruitment through LinkedIn Recruiter and professional networks
• Career fair participation and booth management
• University partnerships and campus recruiting events
• Professional association outreach and industry networking
• Referral program management and passive candidate engagement
• Application Screening:
• Conduct thorough application reviews using structured evaluation criteria based on Essential Work Performance (EWP) standards, ensuring consistent and fair assessment practices
• Interview Process Management:
• Collaborate with hiring managers to develop behavioral and technical interview questions aligned with job requirements
• Coordinate and conduct initial screening interviews using structured interview techniques
• Facilitate panel interviews and provide interview training to hiring managers
• Maintain interview documentation and candidate evaluation records
• Selection Process Oversight:
• Review hiring manager interview assessments and selection recommendations for compliance with merit-based hiring principles and legal requirements
• Compensation Coordination:
• Work closely with Classification and Compensation team to determine appropriate salary offers based on candidate qualifications, market data, and internal equity considerations
• Candidate Communication:
• Maintain professional, timely communication with candidates throughout the entire process, including status updates, interview scheduling, offer negotiations, and rejection notifications

Outreach and Job Fair Management 

Develop and implement comprehensive outreach strategies to reach diverse candidate pools, including underrepresented groups and specialized talent markets

• Job Fair Coordination:
• Plan, coordinate, and execute participation in career fairs and recruitment events, including:
• Researching and selecting appropriate career fairs and recruitment events aligned with organizational needs
• Preparing booth materials, promotional items, and informational resources
• Coordinating booth setup, staffing schedules, and logistics
• Managing booth operations and candidate engagement during events
• Conducting on-site interviews and initial candidate screenings

Partnership Development:
Establish and maintain relationships with:
Universities and community colleges for campus recruiting programs
Professional associations and industry organizations
Community organizations and diversity-focused groups
Military transition programs and veteran service organizations
Trade schools and technical training institutions

• Event Management:
• Organize and host recruitment events including:
• Information sessions at DMV facilities
• Virtual career events and webinars
• Hiring events for specific positions or departments
• Open house events for potential candidates
• Marketing and Branding:
• Develop recruitment marketing materials and campaigns to enhance DMV's employer brand, including:
• Creating compelling promotional materials and presentations
• Managing social media presence for recruitment purposes
• Developing recruitment videos and testimonials
• Coordinating with communications team on recruitment messaging
• Outreach Tracking and Analytics:
• Monitor and evaluate the effectiveness of outreach efforts through:
• Tracking candidate sources and conversion rates from events
• Measuring return on investment for recruitment activities
• Analyzing diversity metrics from outreach efforts
• Preparing reports on outreach effectiveness and recommendations for improvement
• Community Engagement:
• Represent DMV at community events and professional gatherings to build awareness of career opportunities and enhance organizational reputation as an employer of choice

On-Boarding Support

• Pre-Employment Processing:
• Manage comprehensive candidate processing including:
• Background check coordination and follow-up
• Fingerprinting scheduling and tracking
• Reference verification and documentation
• Medical clearance coordination where applicable
• New Hire Coordination:
• Notify HR Services team of new hires with complete documentation packages, ensuring smooth transition from recruitment to onboarding
• Equipment and Access Preparation:
• Coordinate with IT and facilities teams to ensure workspace, equipment, and system access are prepared for new employee start dates
• First Day Facilitation:
• Provide initial orientation support and serve as primary contact for new hire questions during transition period

Human Resources Administration

• Compliance Management:
• Create and maintain recruitment folders in strict compliance with DMV policies, federal regulations, and retention schedules
• Data Management:
• Update and maintain multiple HR databases and tracking systems including:
• Talent Acquisition Dashboard with real-time metrics
• Fingerprint background tracking sheets
• Candidate pipeline reports and analytics
• Time-to-fill and cost-per-hire tracking 

Ensure all recruitment activities are properly documented with audit-ready files and complete candidate records

• Reporting and Analytics:
• Generate regular reports on recruitment metrics, diversity statistics, and process improvement recommendations

The Virginia Department of Motor Vehicles (DMV), headquartered in Richmond, Virginia, serves approximately 6.2 million licensed drivers and ID card holders with over 8.4 million registered vehicles. In addition, DMV serves many businesses, including dealers, fuel tax customers, rental companies, driving schools, other state agencies, local governments, and non-profit organizations. DMV operates upon five fundamental core values: Trustworthiness, Respect, Accountability, Integrity, and Teamwork (TRAIT). We don’t just talk about our core values. We live them! 

Minimum Qualifications

• Strong knowledge of human resource management principles and practices.
• Proficiency in administrative office practices and data collection techniques.
• Ability to counsel and provide advice to managers and employees on HR issues.
• Effective verbal and written communication skills.
• Ability to analyze data, derive logical conclusions, and develop recommendations.
• Strong organizational and time management skills.
• Confidentiality in handling sensitive information.

Additional Considerations

• • In-depth understanding of federal and state HR regulations, including hiring and equal employment opportunity (EEO) policies.
• • Customer service orientation with a focus on problem-solving.
• • Ability to adapt and improve HR processes in alignment with agency mission.
• • Strong skills in strategic and creative thinking for HR solutions.
• • Familiarity with dispute resolution and promoting ethical behavior.
• • Competency in using HR information systems, specifically PageUp and Cardinal.
• • Ability to deliver training and orientation sessions effectively.
• • Hands-on experience in HR systems and software, particularly PageUp and Cardinal.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

• Name: DMV Employment
• Phone: (804) 367-0528
• Email: employment@dmv.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.