Administrative Coordinator I- TEMPORARY

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Coordinates a variety of administrative functions to support department or unit, including providing high level customer service to internal and external contacts to ensure efficient operations.

• Job Category: Non-Exempt
• Hiring Range:  $18.00 per hour
• Pay Basis:  Hourly
• Subject to Grant Funding? Yes  

Essential Job Functions:

1. Coordinates activities / functions within NSU as well as between NSU and external contacts to ensure efficient operations / events.
2. Responds to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved timely.
3. Reviews data and follows up on discrepancies to ensure accuracy.
4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping.
5. Provides canvas support for M1 and M2 courses which includes the creation of course modules, monitoring discussion posts, and tracking, uploading and modifying materials for the duration of the courses.
6. Drafts, proofreads, and uploads course syllabi in AppCentral.
7. Monitors exam calendar for M1 and M2 exams, including all makeup exams.
8. Prepares, submits, and stores change of grade forms.
9. Monitors and gathers absences in online tracker and notify all course directors accordingly.
10. Performs other duties as assigned.

Job Requirements:

• Required Knowledge, Skills, & Abilities: Knowledge, Skills, and Abilities:
• 1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.
• 2. Ability to interpret and explain guidelines, policies, and procedures.
• 3. Decision-making and problem solving skills.
• 4. Excellent organization and planning skills, including calendar and event management.
• 5. Excellent written and oral communication skills.
• 6. Information gathering and monitoring skills; including the ability to prepare reports, while maintaining confidentiality.
• 7. Takes initiative, is flexible, and provides great attention to detail and accuracy.
• 8. Possesses advanced computer skills and is able to train others.
• PHYSICAL REQUIREMENTS / WORKING CONDITIONS
• 1. Ability to communicate effectively with others.
• 2. Ability to work cooperatively with colleagues and supervisory staff at all levels.
• 3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• 4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures:

Required Education: High School Diploma or Equivalent

Major (If Required:

Required Experience: High School Diploma and four (4) years of administrative experience, and/or coordinating various projects in an office environment.

--OR--

Associate's Degree and three (3) years of administrative experience, and/or coordinating various projects in an office environment.

Preferred Qualifications:

Is this a safety sensitive position? No  

Background Screening Required?  No  

Pre-Employment Conditions:

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.