THE DEPARTMENT

The Finance department is overseen by the Chief Financial Officer. Our mission is to both protect and grow the business. The department consists of three groups: (1) Treasury (including Revenue Accounting and Payroll), (2) Forecasting, Planning & Analysis (including Cost Accounting and Budgeting) and (3) Accounting and Tax (including Financial Accounting, Tax, Accounts Payable, and Oracle Financial System Support). The department is responsible for providing strategic insight and supporting our strategic imperatives through several critical processes including the monthly, quarterly, and annual publishing of financial results, preparing travel agent commissions, processing vendor invoices, credit card processing, tax and accounting compliance, treasury, cost accounting, completing operational transactions, and financial analysis.

THE ROLE OF A MANAGER

In the business hierarchy, managers will be found most of the time working within a specific department of a large company. Managers help set the “how” in implementation and responsible for guiding the “who” in implementation for their department or team. Managers can also be Individual Contributors not managing a team, but a process.

Job responsibilities of a manager include:

Following the direction of upper management and the business strategy
Communicating policy, information and strategy to their associates
Collaborating and communicating with outside sales, vendors and internal teams
Scheduling associate tasks, following budgets, handling payroll
Developing plans to execute on projects, priorities and strategic initiatives at their team’s level and communicating and delegating tasks to members of their team
Overseeing the day-to-day tasks of the department and supervisors, handling escalations and monitoring key performance metrics
Hire and train new associates or oversee training plans
Support and mentor current associates
Provide performance evaluations
Approve disciplinary action, promotions
Partner with upper management on setting team and department goals
Suggest budget items

THE POSITION

The Accounts Payable Manager will manage day to day activities in the organization’s accounts payable function, will report to the Director, Accounting and Tax and is responsible for the following results:

Ensuring timely and accurate payments to vendors by leading the team in the processing of both corporate and tour-related payments. This may include participating in the invoice processing function during peak times, or as needed
Ensuring accurate information is available in the financial systems by identifying and resolving any issues related to systems
Auditing and analyzing tour disbursements to uncover and explain variances between original costing estimates and actual monies paid, and ensure the accuracy of tour postings to the General Ledger, and the resulting tour series profitability
Supporting our Costing process by measuring actual costs by departure/tour for comparison to projected costs
Supporting an environment that includes effective business controls, fiduciary restraint, and objective assessments of financial information
Create and maintain a professional team environment within the Accounts Payable department.
Facilitating open and effective communication with internal and external business partners.
Resolving conflicts by contacting vendors and tour directors by various means with billing questions and discrepancies
Serve as a business partner to other department managers
Reconcile Balance Sheet accounts related to the accounts payable function and assist with Year End Financial Audit as needed
Ensure the department is operating efficiently and cost-effectively through leveraging of technology Support leadership to develop and maintain the company Expense Reimbursement policy and manage the reimbursement process
Works with Treasury to optimize payment methods
Maintaining current knowledge about the activities of the organization, and the impact of operational decisions on the company’s financial performance
Supporting the company’s long-term financial planning cycle
Share ideas for process improvements that can improve departmental flexibility and reduce administrative costs
Contributing to a team effort by accomplishing related results or projects as needed
Coaching and developing associates by assisting with various accounting issues, questions, and reporting as well as enforcing company policies and procedures
Perform assigned duties that may be assigned outside of the job description to support the overall finance team. The position is one that places a premium on one’s ability to adjust their daily and monthly schedule as the role evolves.
Personal accountability, trustworthiness and professional communication are paramount in this role.
Travel and/or in-office presence may be required at times. Generous benefit package including travel benefits and retirement.

EDUCATION AND EXPERIENCE

The preferred candidate will hold a Bachelor’s degree (or similar) in accounting or a related field; or six years of related experience and experience managing a team; or equivalent combination of education and experience.

PREFERRED QUALITIES

Ability to lead and work as part of a team, meet deadlines, exhibit decision making skills and be detail oriented
Effective Communication across an organization at all levels
Demonstrates Teamwork & Collaboration
Meets deadlines and displays excellent time and project management skills
Ability to research and interpret results
Exhibits awareness of business issues, processes and outcomes and their impact on the organization’s/department’s direction and goals
Cultivates the strengths of associates, coaches towards achievement, and sets plans for improvement
Provides clear directions and priorities, delegates tasks appropriately
Willingness to step down and perform lower-level tasks when needed
Expert proficiency with Microsoft Excel, Word, Outlook and Teams
Experience working with Oracle Financials, or similar accounting system
General experience with PowerPoint, and database reporting tools such as Cyberquery is a plus
Experience working with multiple currencies and foreign entities a plus
Travel and hospitality experience a plus

EOE

Globus family of brands is an equal opportunity employer. We prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

While performing this job, it will require: Eight (8) hours or more a day of sitting; walking; standing; bending; answering the telephone; entering data into the computer; retrieving data from the computer or analyzing data from reports.