People Coordinator

Application Deadline: 24 August 2025

Department: People

Employment Type: Permanent

Location: Newcastle-upon-Tyne

Reporting To: People Partner

Description

We’re looking for someone who brings good vibes and a proactive mindset to join our People Team as People Coordinator. Our People Team plays a vital role in shaping the employee experience, and you'll be the backbone of our HR operations, ensuring smooth processes and a brilliant experience for our employees from onboarding to offboarding—and everything in between.

You'll also be critical to the delivery of our Learning & Development strategy, driving a high-performance culture at Bede.

This role is ideal for someone who cares about providing exceptional People support, can build strong relationships, loves a well-organised spreadsheet, is system savvy, and doesn't get flustered by data or changing priorities. If you’re ready to bring your energy, focus, and flair to Bede, we’d love to hear from you.

What you'll be doing

• Coordinating core People processes, including but not limited to Joiners, Movers and Leavers.
• Coordinating accurate monthly payroll data from multiple sources.
• Preparing contracts and change letters, including basic contractual calculations (e.g. pro-rata salaries and annual leave entitlements).
• Drafting and issuing all manner of formal correspondence.
• Superuser for our People Systems and ensuring they are up to date and optimised – embracing automation where possible.
• Maintaining Bede’s colleague files.
• Supporting Line Managers with the onboarding journey for new starters and movers, including hosting Welcome to Bede meetings.
• Managing the People Team Inbox, responding as the first point of contact for such things as absence, policy questions, and reference requests, escalating queries as and when required.
• Note taking.
• Upkeeping the HR Operations SharePoint site.
• Supporting in the administration of colleague benefits.
• Maintaining our Learning Management System (LMS), ensuring it is user-friendly and up to date.
• Supporting our L&D Manager with arranging internal training sessions, booking rooms, inviting attendees, issuing pre-course work, preparing handouts, confirming attendance and collating feedback using our LMS.
• Acting as the initial point of contact for L&D bookings, answering queries and generating reports as required.
• Ad hoc administrative and system support for our Culture & Talent Acquisition Partner.
• Updating and documenting processes on behalf of the People Team.
• Assisting any member of the People Team with the administration and coordination of strategic HR projects.
• Key stakeholder in preparing People Team data submissions for company audit requirements (internal & external).
• Assisting in regular Management Information (MI) data collation.
• Raising purchase orders and invoices from third-party suppliers.
• Assisting in regular and ad hoc data requests from around the business.
• Any other required duties that are deemed reasonable to the role.

What we are looking for

• Some experience in HR and/or Learning & Development (desirable, but not essential if you’re keen to learn).
• Confident using Microsoft Office, especially Excel for basic data analysis and reporting.
• Comfortable working with multiple systems day-to-day (HRIS/LMS experience is a bonus).
• Strong attention to detail and accuracy in your work.
• Able to handle sensitive information with discretion and professionalism.
• Clear and confident communicator, both in writing and face-to-face.
• Skilled at building strong working relationships.
• Well organised, able to follow routines, but also adapt when priorities change.
• Happy to work to deadlines and see tasks through to completion.
• Takes ownership of your work and is proactive about your own performance and development.

What we can offer you

Here at Bede, we offer a great benefits package and a competitive salary as you would expect from a forward-thinking and people-centric organisation. What sets us apart is our desire to look after our people in the best way we can and to ensure we are offering the best to our colleagues by asking for feedback, so you’ll be pleased to know our benefits package is always being reviewed.

• A friendly, flexible and trust-based approach to working
• 25 days annual leave, plus 8 bank holidays and a typically very generous Christmas break
• The use of a mobile phone or tablet of your choice, with the monthly contract covered by us
• ‘Select Enhanced’ Bupa private healthcare - access from day 1 which covers all pre-existing conditions
• Fully matched private pension scheme (up to 8% matched)
• Life Assurance which pays out x4 of your salary to a nominated person(s)
• Employee Assistance Programme - Beders have access to support and practical advice on a variety of issues that might impact their life (provided by Bupa)
• Innovation time - Engineers have regular opportunities to spend time developing skills and innovating.
• A great office life! Free snacks and refreshments in the office every day as well as regular food van visits from the best places in Newcastle
• Access to Calm - the #1 app for meditation and sleep
• Lots of social events - inside and outside of the working day
• Referral Programme - help us grow our team with talented individuals and be rewarded with a referral payment of £3,000 (pre-tax)
• Bede swag - from Zoodies to t-shirts and even our much loved Bede socks!
• Bede Holidays - extra discretionary days off through the year as an extra special thank you