Procurement Administrator - Contract

Company Description

This is a 6-month Day Rate Contract Role (potential to extend), based in Belfast (3 days per week in the office) supporting one of our Financial Services Sector Clients. 

The Procurement Administrator will join the procurement function and be responsible for key parts of the end to end procurement processes including goods receipting, contract management processes and managing onboarding of new 3rd Party Suppliers on our Clients Finance system. The process includes validating and ensuring that all required steps are undertaken on a timely basis with supporting evidence and information captured. 

Job Description

The Procurement Administrator will engage with key stakeholder across the business to identify and obtain necessary information to complete the identified tasks. 

Role Responsibilities: 

• Manage goods receipting processes  

• Manage onboarding process of 3rd party suppliers 

• Validate Due Diligence checks are undertaken and completed on a timely basis 

• Engage business stakeholders to obtain required information 

• Review contract data and information and capture accurately in Contracts database  

• Upload and store contracts 

• Capture and track key information for procurement reporting 

• Manage and respond to ad hoc queries and tasks 

• Identify opportunities to improve systems and processes 

Communication and Leadership 

• Ability to communicate effectively to both internal and external stakeholders  

Change, Risk and Issue Management 

• Identify and escalate risks as appropriate 

• Identify tools and methodologies to improve the effectiveness of the procurement process.

Qualifications

Experience / Competences:  

Education/Professional Qualifications 

• Degree educated or experience in a supply chain or procurement environment 

Professional Competencies 

• Demonstrable experience in administration processes 

• Demonstrable experience in stakeholder and supplier communication  

Technical Competencies 

• Technical knowledge in an area relevant to procurement 

• Understanding of contract structure 

• Experience of a contract management tool 

• Excellent Microsoft Office skills, in particular Excel 

Professional Competencies 

• Experience working across multiple teams 

• Financial sector experience 

• Experience of procurement 

• Reporting and data analytics experience 

Additional Information

We believe, inclusion is the bridge for everyone to be their authentic self.  We respect and celebrate our differences as diversity is what makes us unique and sparks our innovation.  Be you with us and feel you belong. 

We encourage applications from a wide range of individuals, irrespective of: age, disability, gender, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or beliefs and sexual orientation.

We don’t believe hiring is a tick box exercise, so if you feel that you don’t match the job description 100%, but would still be a great fit for role, please get in touch.