Admin Executive

HR Administration

1.       Talent Acquisition:

• Updating job descriptions and maintaining database of JDs
• Coordinating and scheduling interviews with Hiring Manager
• Closing all pre-employment checks as per HR Policy
• Update/File CVs of candidates in database
• New Hire Announcement

2.       Employee Onboarding

• Coordinate for onboarding plan for all new hires with hiring managers
• Provide orientation on key HR processes
• Provide support to new hires – documentations, insurance, fuel card, office assets eg laptop, mobile phone, keys etc.

3.       Training and Development

• Arrange training registration as per approved requests.
• Maintains training record as per audit requirements

4.       Employee Offboarding:

• Coordinates with line managers and complete file and exit checklist with relevant signatures and requirements

5.       HR Operations:

• Maintain employee’s attendance records and Leaves.
• Addition/Deletion of employees’ insurance

General Administration

1. Reception:

• Receiving and distributing of mails
• Attending incoming calls and forward to concern department.
• Office administration such as courier service, stationery, and printing material ordering, employee visiting / name cards, printing of company letterheads, envelopes and ensure sufficient stock level for smooth business running.
• Greeting all visitors and colleagues; and act as back up when Supervisor is on leave.
• Act as the key contact for fleet management, check monthly logs, monitor fuel billing through (PSO fuelink Portal) process invoices through finance.
• Supervise Janitorial staff.
• Cafeteria management (cleanliness, grocery consumption, stock management).
• Maintain Generator Log and fuel and analyze fuel consumption.
• Liaise with different department to allocate workstation and floor plan.
• Supports HR Manager in organizing company events and employee engagement activities.
• Vendor management: Liaise with vendors, office suppliers to manage office maintenance of lighting, photocopy, fax machine, coffee machine, plant and flowers etc.
• Ensure the office set up is to the mark regarding HSSE perspective and maintenance of fire extinguisher, smoking detector, and CCTV camera are active.
• Communication (replacement, allotment, block) management.
• Any task assigned by the manager.

HR Administration

1.       Talent Acquisition:

• Updating job descriptions and maintaining database of JDs
• Coordinating and scheduling interviews with Hiring Manager
• Closing all pre-employment checks as per HR Policy
• Update/File CVs of candidates in database
• New Hire Announcement

2.       Employee Onboarding

• Coordinate for onboarding plan for all new hires with hiring managers
• Provide orientation on key HR processes
• Provide support to new hires – documentations, insurance, fuel card, office assets eg laptop, mobile phone, keys etc.

3.       Training and Development

• Arrange training registration as per approved requests.
• Maintains training record as per audit requirements

4.       Employee Offboarding:

• Coordinates with line managers and complete file and exit checklist with relevant signatures and requirements

5.       HR Operations:

• Maintain employee’s attendance records and Leaves.
• Addition/Deletion of employees’ insurance

General Administration

1. Reception:

• Receiving and distributing of mails
• Attending incoming calls and forward to concern department.
• Office administration such as courier service, stationery, and printing material ordering, employee visiting / name cards, printing of company letterheads, envelopes and ensure sufficient stock level for smooth business running.
• Greeting all visitors and colleagues; and act as back up when Supervisor is on leave.
• Act as the key contact for fleet management, check monthly logs, monitor fuel billing through (PSO fuelink Portal) process invoices through finance.
• Supervise Janitorial staff.
• Cafeteria management (cleanliness, grocery consumption, stock management).
• Maintain Generator Log and fuel and analyze fuel consumption.
• Liaise with different department to allocate workstation and floor plan.
• Supports HR Manager in organizing company events and employee engagement activities.
• Vendor management: Liaise with vendors, office suppliers to manage office maintenance of lighting, photocopy, fax machine, coffee machine, plant and flowers etc.
• Ensure the office set up is to the mark regarding HSSE perspective and maintenance of fire extinguisher, smoking detector, and CCTV camera are active.
• Communication (replacement, allotment, block) management.
• Any task assigned by the manager.