Contracts and Compliance Coordinator (30464)

CEC is an innovative specialty services trade provider that is committed to its employees and their career growth. With the rapid expansion of our company, we need passionate and motivated individuals to join our team.

Position Summary

The Contracts and Compliance Coordinator will support the company’s legal, risk, and operational teams in ensuring enterprise-wide compliance with contractual, licensing, insurance, permitting, and corporate filing requirements. In this role, you will manage the review of customer and vendor contracts, oversee vendor insurance and W-9 compliance, job or other permits, and maintain corporate registrations and Secretary of State filings across multiple jurisdictions.

This position requires strong coordination skills, a working knowledge of construction operations and corporate compliance, and the ability to communicate effectively with both internal stakeholders and external regulatory agencies.

Essential Duties and Responsibilities

• Review customer and subcontractor/vendor contracts to identify risks and ensure compliance with company insurance, indemnity, and licensing standards.
• Coordinate with Legal and Risk Management to escalate and revise unfavorable contract terms.
• Maintain accurate records of all executed contracts, amendments, and associated risk notes.
• Collect, validate, and track certificates of insurance (COIs) and W-9s for all vendors and subcontractors.
• Monitor expiration dates, coverage limits, and endorsements to ensure ongoing compliance.
• Communicate directly with vendors and brokers to obtain updated documents and resolve deficiencies.
• Coordinate permit applications and approvals for all active projects; work with city, county, and state agencies as needed.
• Maintain a digital filing system for licenses and permits, accessible to operations teams.
• Ensure all company entities are in good standing with Secretary of State offices across jurisdictions.
• File annual reports, business renewals, and related documentation on a timely basis.
• Coordinate with the company’s Registered Agent service provider to monitor service of process, entity status changes, and compliance deadlines.
• Maintain accurate records of corporate registrations, EINs, and state-issued IDs.
• Perform other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.

Required Skills, Knowledge, and Abilities

• Meticulous attention to detail and high-level organizational skills
• Ability to interpret legal language and insurance requirements
• Effective communication across legal, operations, finance, and field teams
• Self-motivated with a strong sense of accountability and time management
• Comfortable handling confidential and time-sensitive information
• Occasional travel may be required for permitting, agency interaction, or internal compliance meetings
• Collaboration with Legal, Risk, and Corporate Governance teams is integral to this role
• Familiarity with insurance compliance, contract review, and licensing requirements
• Ability to track deadlines across numerous jurisdictions and vendors

Education and Experience

• 4–6 years of experience in a legal, compliance, or construction operations environment.
• Proficiency with Microsoft Office Suite and document management platforms
• Experience supporting a publicly traded or enterprise-scale construction firm, preferred
• Bachelor’s degree in Business, Legal Studies, Construction Management, or a related field, preferred
• Experience using enterprise systems such as Procore, COINs, SAP, or similar, preferred

Work Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires mobility within an office environment.
• Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone.
• Prolonged periods sitting at a desk and working on a computer.
• The employee may be required to walk; reach with hands and arms; and bend.
• May be required to stoop, kneel, and crouch.   Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. 
• Possess good hearing, normal or corrected.
• The employee must be able to regularly lift and/or move up to 50 pounds.
• The employee may be required to climb stairs.
• Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed.

CEC Companies is an Equal Opportunity Employer.  We are committed to attracting and retaining the best-qualified individuals, regardless of race, color, religion, national origin, gender, age, disability, veteran status, or any other status protected under federal, state, or local law. All qualified applicants are encouraged to apply.