Junior Admin Assistant

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting

FAO's office for Yemen is responsible for developing, promoting, overseeing, and implementing agreed strategies for addressing countrywide food, agriculture, and rural development priorities under Yemen. It develops and maintains relations with the relevant Ministries at country level. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programs, and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

The Junior Admin Assistant (Guest House Management and Facility Maintenance) will report to the Administrative Specialist. The incumbent will coordinate and work closely with the relevant FAOYE administration, finance, logistics and asset management staff.

Technical Focus

The Junior Admin Assistant (Guesthouse Management and Facility Maintenance) will be responsible for ensuring the smooth operation, cleanliness, security, and maintenance of the organization’s guesthouses, Office and warehouse.  This role is critical in providing an inducive work environment in the FAOYE Sanaa Office, a comfortable and safe living environment for residents and visitors, and proper storage condition while ensuring efficient operation, cost-effective management and adherence to organizational policies.

Tasks and responsibilities

To facilitate the implementation and supervision of project activities, which include:

•    Guest House Management Responsibilities:
•    Oversee daily guesthouse operations to ensure cleanliness, organization, and readiness for occupancy.
•    Supervise housekeeping staff to maintain high standards of hygiene and cleanliness in all areas of the guesthouse.
•    Manage room bookings, guest check-ins, and check-outs efficiently, ensuring a smooth process for residents and visitors.
•    Monitor and maintain adequate stock of guesthouse and Office supplies, including cleaning materials, toiletries, kitchen essentials, and other consumables; and ensure timely procurement and restocking of essential items.
•    Implement and enforce safety and security protocols for the Office and guesthouse, including fire safety measures and emergency response procedures.
•    Act as the primary point of contact for any guest-related inquiries or concerns.

Facility Maintenance Responsibilities

•    Conduct regular inspections of the guesthouse and office premises to identify maintenance needs.
•    Address issues related to electrical, plumbing, and general infrastructure promptly to prevent disruptions.
•    Develop and implement a preventive maintenance schedule for equipment, fixtures, and systems to minimize breakdowns and maintain functionality.
•    Proactively monitor and maintain the condition of facilities to ensure long-term usability.
•    Address maintenance needs for office/GH/warehouse equipment, furniture, and fixtures and ensure their environment remains clean, organized, and operational
•    Perform basic repairs and maintenance tasks, such as fixing plumbing leaks, replacing electrical components, and repairing furniture; and coordinate with external contractors or technicians for specialized repairs or installations as required.
•    Maintain an up-to-date inventory of tools, equipment, and spare parts needed for maintenance tasks.
•    Ensure tools and equipment are in good working order and promptly report any need for replacements and ensure all maintenance activities comply with safety standards and organizational policies.
•    Support the facility setup and adjustments when necessary.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements  
 
•    Technical diploma or high school diploma in Mechanical or Electric Engineering or relevant field.
•    Two years of relevant experience in administration, maintenance and facility management related roles.
•    Working knowledge of English.
•    National of Yemen.

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•    Ability to plan, organize, implement, and report.
•    Demonstrated ability to work under difficult conditions and a high degree of pressure.
•    Capacity to take initiative and suggest modifications in the process.
•    Ability to build effective working relationships with national and international colleagues, with different cultural and technical background.
•    Strong interpersonal skills to interact with guests and staff professionally.
•    Attention to detail and commitment to maintaining high standards.
•    Ability to multitask and prioritize tasks effectively.
•    Proactive approach to maintenance and issue resolution.
 

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/  
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ 
•  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. 

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. 

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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