HR Operations Executive

Responsibilities:

Payroll Administration & Execution:

• Process monthly payroll cycles accurately and on time, including fixed salaries, variable compensation, overtime, and all statutory deductions (income tax, social insurance, etc.).
• Ensure payroll transactions are compliant with labor laws, social insurance, tax regulations, and internal policies.
• Assist of payroll-related entries and coordinate with Finance for accurate payroll accounting.
• Recommend process improvements to enhance efficiency, accuracy, and compliance of payroll operations.
• Support in the evaluation and implementation of HRIS and payroll systems for automation and self-service capabilities.

Personnel & Social Insurance Administration:

• Handle all matters related to social insurance for new hires, existing employees, and resignations, ensuring full compliance with Egyptian labor laws.
• Maintain accurate employee records and ensure timely submission of all governmental forms to labor and insurance offices.
• Assist in the annual salary review process, merit increases, and compensation adjustments within approved policies and budgets.

Compensation Management Support:

• Assist regular benchmarking and market analysis to ensure internal equity and external competitiveness in compensation and benefits.
• Support the implementation of salary scale adjustments based on market conditions and organizational needs.

Budgeting & Reporting:

• Contribute to the preparation of manpower and payroll budgets in coordination with the Compensation Section Head and Finance.
• Provide regular and ad-hoc reports on payroll, headcount, turnover, absenteeism, and other HR metrics to support management decisions.

HR Systems & Records Management:

• Ensure accurate and up-to-date employee data on the HRIS system, reflecting all personnel transactions (hiring, transfers, promotions, terminations, etc.).
• Monitor and ensure compliance with time and attendance systems in alignment with company policy and labor law.
• Support the administration of employee benefits programs (e.g., retirement, pension, allowances) in alignment with company policies.

Policy Compliance & Audit:

• Ensure adherence to internal policies, labor laws, and audit requirements related to payroll and personnel records.
• Address and close identified audit gaps by providing accurate data and necessary documentation.

People Communication:

• Provide guidance to employees and management on payroll, benefits, and personnel-related matters.
• Support HR in disciplinary processes related to payroll or attendance discrepancies, ensuring compliance with labor law.
• Assist in handling expat work permits and residence permits, maintaining accurate and updated records.
• Ensure effective archiving of employee files and payroll documents for audit readiness and legal compliance.

Requirements:

• Bachelor Degree 
• 3:5 years’ Experience working with Contractor labor Management 
• Strong Knowledge in Payroll Cycle
• V. Good English Language Skills
• V. Good Analytical skills 
• V. Good MS. Office Programs: Word, PowerPoint, Outlook
• Advanced Excel, Prefer using Power BI
• V. Good Negotiation skills 
• Strong Communication skills 
• Monitor and complete contract close-out , Extension or renewal as appropriate