HR Operation Officer

Responsibilities, Duties, and Tasks:

• Maintain and update employee records, ensuring data accuracy in HR systems.

• Prepare and manage employment contracts, promotions, transfers, and termination documentation.

• Ensure all HR policies and procedures are properly documented and accessible.

• Support payroll processing by collecting and verifying employee attendance, leaves, and overtime data.

• Ensure compliance with labor laws and company policies.

• Assist in audits related to HR processes and employee documentation.

• Keep up to date with legal changes and HR best practices.

• Act as a point of contact for employee inquiries regarding HR policies, payroll, and attendance.

• Assist in onboarding and offboarding processes

• Handle employee requests related to HR Letters, Certificates, and other HR matters

• Ensure that all employees files are recorded and filed in the archive both hard and soft

• Review and update archiving practices to ensure that outdated or unnecessary records are securely disposed of, while essential documents are preserved for future reference.

Qualification and Certificates:

• Bachelor’s degree, preferred in Business or related field

Experience and Knowledge:

• 1 to 3 years of experience in HR field, preferred in personnel and payroll

• Human resource functions background

• Understanding basic payroll concepts and procedures is often required, especially for processing time-off requests and benefits enrolment.

Skills and Abilities:

• Very good English language skills

• Very good in using Microsoft Office programs: Outlook, Excel, PowerPoint, and Word

• Very good in Presentation skills

• Resilience

• Good in Negotiation skills

• Good in time management

• Very Good in customer service skills

• Able to work with teamwork or individual

• Able to deal with blue and white collars