Notice

NOW ACCEPTING LATE INTERNAL APPLICATIONS: Please note that the internal competition for this position is now closed, however we are still accepting late applications from qualified internal candidates. Should you choose to apply, your application will only be considered after on-time internal applicants have been considered.

Description

JOB SUMMARY:Within the context of a client service culture and in accordance with the established mission, vision, values, objectives and policies of Vancouver Coastal Health, the Administrative Coordinator works in a team-based environment in conjunction with the Managers, Program Supervisor and clerical staff and is charged with coordinating the clerical and administrative operations of Public Health, Community & Family Health and supervising the work activities of designated staff. Duties include the planning and coordination of clerical and administrative activities/services, assisting the Program Managers and Program Supervisor with administrative activities and optimal use of resources, coordinating clerical staffing and scheduling activities, developing and instructing staff in the use of new protocols/procedures and equipment, facility management and preparing reports based on compiled financial and statistical information using word-processing and spreadsheet software packages. QUALIFICATIONS:QUALIFICATIONSEducation & Experience Diploma in Business Administration, plus five (5) years’ recent related experience including one (1) year supervisory experience, or an equivalent combination of education, training and experience.Valid BC Driver’s License and access to a personal vehicle for business-related purposes. Knowledge, Skills & AbilitiesApplies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success. Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.Demonstrated ability to lead. Ability to supervise.Communicates in a clear and understandable manner (both verbally and in writing) and demonstrates effective interpersonal skills. Considerable knowledge of current business office management, methods and procedures, including knowledge of financial statements and the ability to monitor and understand budget reports. Ability to keyboard 6000 keystrokes per minute.Employs expertise in the use of desktop computer applications and computer systems to record data, process transactions and complete a variety of documents and presentations. Ability to make decisions and effectively communicate applicable policies and procedures. Demonstrated knowledge and experience in public health services environment and working with multiple collective agreements.Ability to operate related equipment including applicable software applications.Physical ability to perform the duties of the position.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

Details

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.