Administrative Supervisor 5

Notice

NOW ACCEPTING LATE INTERNAL APPLICATIONS: Please note that the internal competition for this position is now closed, however we are still accepting late applications from qualified internal candidates. Should you choose to apply, your application will only be considered after on-time internal applicants have been considered.

Description

JOB SUMMARY:Within the context of a client and family centered care model and in accordance with established vision and values of the organization, the Administrative Supervisor is responsible to oversee the daily operation of an office/program and the delivery of administrative support services. Supervises designated staff, schedules/monitors work to ensure accurate/timely completion of tasks and provides guidance/advice and feedback in the performance of work. Assists in the development and implementation of worksite policies/procedures and related documents in response to organizational needs. Identifies opportunities to streamline clerical processes and procedures. Assists in monitoring expenses against approved budgets, provides input into office needs, regular ongoing and/or anticipated expenses. Investigates variances and liaises with finance to resolve. Maintains/reconciles petty cash account/s. Purchases stationery supplies, reviews/authorizes expenses according to established procedures. Attends to facility maintenance, safety/security matters, liaises with building maintenance, safety/security personnel to ensure the resolution to issues. QUALIFICATIONS:Education & Experience Grade 12, supplemented by a recognized diploma in Business Administration plus three (3) years’ recent, related experience including one (1) year supervisory experience, or an equivalent combination of education, training and experience. Knowledge, Skills & AbilitiesAbility to supervise.Ability to plan, organize and prioritize.Ability to work independently and in cooperation with others.Ability to communicate effectively, both verbally and in writing.Ability to analyze and resolve programs.Knowledge of general office procedures including business writing skills, medical terminology and experience completing financial transactions.Ability to evaluate and monitor administrative systems and procedures.Ability to type 50 w.p.m.Ability to operate related office equipment including applicable software applicationsPhysical ability to carry out the duties of the position.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

Details

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.