Senior Administrative Secretary

Notice

NOW ACCEPTING LATE INTERNAL APPLICATIONS: Please note that the internal competition for this position is now closed, however we are still accepting late applications from qualified internal candidates. Should you choose to apply, your application will only be considered after on-time internal applicants have been considered.

Description

JOB SUMMARY:Within the context of a client service culture and in accordance with the established vision, values and strategic directions of Vancouver Coastal Health (VCH), performs administrative and clerical functions to support the Manager and other team members. Schedules, arranges and attends meetings to take minutes. Types various technical and non-technical documents, communications and reports using advanced word-processing, spreadsheet and database skills. Compiles statistical information as needed. Prepares and implements administrative protocols for methods of operation. Assists with the recruitment and orientation of new staff members. Liaises with the Staffing Resource Centre (SRC) to call in staff to fill vacancies resulting from vacations and various leaves of absence in accordance with applicable collective agreements. Receives and processes vacation and other requests from staff and responds to written and verbal enquiries from staff regarding vacation accumulations and related items. Arranges for the ordering of departmental supplies and equipment as required. QUALIFICATIONS:Education & Experience Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three (3) years’ recent, related experience or an equivalent combination of education, training and experience.Knowledge & AbilitiesAbility to type at 60 w.p.m.Ability to communicate effectively both verbally and in writing.Ability to deal with others effectively.Physical ability to carry out the duties of the position. Ability to organize work.Ability to operate related equipment.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

Details

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.