Bookkeeper - Mission Viejo Elementary School

FLSA CLASSIFICATION:  Non-Exempt

COMPENSATION PLAN:  Educational Support Personnel

PAY RANGE: Range 8

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SUPERVISOR: Director of Extended Childcare Services or designee

LAST UPDATED: 10/31/2023

 

JOB SUMMARY: Perform various bookkeeping functions for the Extended Childcare Services (ECS) program.

 

DUTIES AND RESPONSIBILITIES: The following tasks describe the basic functions of the job and represent the type of work performed. They do not constitute an exhaustive list of the duties and responsibilities performed on the job. The following frequencies and percentage of time spent are approximations only and are subject to flexibility dependent on organizational needs.

• Provide support and training for ECS employees and parents with School Care Works (SCW). Troubleshooting SCW for families and ECS employees. Work with translators to get non-English speaking families in SCW for registration and scheduling. Schedule staff development training for ECS staff members. [Daily, 20%]
• Manage registration for all student in ECS. [Daily, 10%]
• Reconcile all ECS revenue, review hundreds of credit card payments made by parents. [Daily, 10%]
• Ensure correct reimbursement is received from CO Childcare Assistance Program for multiple programs/families. Work with CCAP to rectify issues with child authorizations/payments. [Daily, 10%]
• Purchase all supplies, searching for best pricing for up to 24 ECS programs. Place orders and PO’s in Oracle. Process returns and manage warranties on tech items. [Daily, 10%]
• Access reports in Oracle, verify accuracy based on our own tracking systems for spending/revenue. [Daily, 5%]
• Open and receive Reconcile 60+ One Card transactions per month for multiple budgets. [Daily, 5%]  
• Pay for all field trips, sometimes by phone, sometimes driving to location [Daily, 5%]
• Bill Preschool Enrichment accounts. [Daily, 5%]
• Interact professionally with families and directors while enforcing ECS policies. Help Directors understand and follow all ECS policies pertaining to family accounts and finances. Work with Principals and Directors for families unable to pay for care/ look for solutions. [Daily, 5%]
• Set up new and maintain current fiscal agreements with counties. [Daily, 5%]
• Collect on past due accounts. [Daily, 5%]
• Perform other related duties as assigned or requested. [Daily, 5%]

MINIMUM QUALIFICATIONS: The minimum amounts of formal education, professional work experience, knowledge, skills, and abilities that must be met for a candidate to be considered for a position

• High School Equivalency (HSE) diploma
• Two (2) years of accounting, accounts payable, accounts receivable, banking/loan servicing, or bookkeeping experience
• Experience with computers
• Must be at least 18 years of age
• Problem-solving and decision-making abilities
• Excellent written and oral communication skills
• Ability to meet deadlines
• Ability to work independently and collaboratively with others
• Criminal background check and fingerprinting required for hire

MINIMUM CERTIFICATIONS AND LICENSES: The minimum certifications and licenses that must be met, valid, and unexpired for a candidate to be considered for a position

• N/A

PREFERRED QUALIFICATIONS: Any job-related formal education, professional work experience, knowledge, skills, abilities, certifications, licenses, and other criteria that are inessential and in addition to the minimum qualifications, certifications, and licenses

• Experience with SchoolCare Works, Excel, and Oracle
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement

PHYSICAL AND MENTAL DEMANDS: The physical exertion, cognitive capacities, and work environments required to perform a position’s duties and responsibilities

• Light work strength level (lifting or carrying up to 25 pounds)
• Primarily works indoors
• Frequent standing and walking
• Frequent bending, reaching, and climbing
• Speaking and hearing
• Eye/hand coordination
• Visual concentration on equipment
• Concentrated reading/writing/mathematics
• Normal school district environment