Senior Event Specialist

About BoomPop, Inc.

Who We Are

At BoomPop, we believe in the importance of bringing people together. Since 2020, we've been transforming the way people gather, making it easier, more engaging, and truly unforgettable. We combine a top-notch event planning team with cutting-edge AI technology to make planning events as easy as shopping online.

We’ve organized critical events for over 6,000 clients, including Google, Nike, and Accenture, bringing together more than 300,000 attendees. And we're just getting started.

We have raised over $35M from top-tier investors, including Atomic, ACME Capital, and Alex Rodriguez (A-Rod).

Why Join Us?

The world of work is changing, and BoomPop is leading the charge. With remote work on the rise, companies like Airbnb, Salesforce, and Shopify are embracing a new mantra: “Offsites are the new office.”

The group travel and events industry is booming, and we're at the heart of it. Businesses are shifting their budgets from traditional office spaces to in-person experiences. Group travel, which was already a massive part of the $900 billion corporate travel industry, is growing even faster now.

Join us and be part of a world-class team that's redefining the future of travel and events. You'll find endless opportunities for growth, the chance to work with top-tier clients, and the thrill of making a real impact on the world.

Mission: Essence of the Job

Top 3 Priorities

1. Meet and exceed NPS and CSAT targets
2. Event budget management that protects and improves margins
3. Improve client retention through exceptional planning across owned accounts

Within 30 days:

• Complete onboarding, including systems training, SOP review, and shadowing experienced team members.
• Begin supporting live events under the guidance of an Event Manager or peer, owning tasks like timeline management, vendor outreach, or internal updates.
• Observe client communications to learn tone, expectations, and service standards.
• Build initial relationships with teammates, preferred vendors, and cross-functional partners (e.g., Sourcing, Product).
• Assist with 1–2 events in progress and begin managing administrative components (budgets, notes, follow-ups).

Within 60 days:

• Start managing 2–3 lower complexity events with light supervision, from kickoff to post-event wrap.
• Demonstrate solid communication with vendors and clients, escalating issues when needed.
• Learn and apply margin management best practices — ensuring spend is aligned to budget and vendor guidelines.
• Begin contributing ideas to improve team processes, tools, or templates.
• Participate in post-event retros and gather client feedback for NPS/CSAT improvement.

Within 90 days:

• Independently manage a standard load of 4–6 events with minimal oversight, consistently meeting client satisfaction goals
• Collaborate cross-functionally to ensure seamless planning and execution, including sourcing, logistics, and client reporting
• Show strong ownership of event details, timelines, and deliverables while balancing competing priorities
• Be recognized by peers as reliable, detail-oriented, and client-obsessed
• Regularly contribute feedback to refine SOPs, improve vendor relationships, and support margin improvement efforts

Competencies

• Event Management. Able to successfully manage multiple events through strong project management and capable of solving problems proactively.
• Customer Service Excellence. Exemplifies unwavering excellent service through a client-obsessive mindset and execution.
• Communication & Collaboration. Communicates effectively through all required channels and is recognized as a team player who collaborates cross-functionally to achieve goals.
• Strategy & Innovation. Plans strategically to meet company goals and objectives, and consistently seeks innovative ways to produce great work
• Self Management. A true self-starter who requires very little oversight but is receptive to feedback and coachable.

What you'll do

• Collaborate with the internal event team to design, plan, and execute client events
• Develop detailed event strategies, including budgets, timelines, and resource allocation
• Source, negotiate, and manage vendor relationships, ensuring top-tier service within budget constraints
• Build and maintain strong relationships with clients, ensuring clear communication and satisfaction throughout the planning process
• Share relevant event insights and support clients in applying best practices to enhance event planning and execution.
• Go above and beyond to deliver exceptional customer experiences, driving client retention and referrals
• Follow and refine Standard Operating Procedures (SOPs) to optimize event planning processes
• Provide feedback to enhance tools, systems, and workflows, contributing to our mission of building a scalable and tech-enabled organization
• Meet or exceed event booking and profit margin goals, including upselling additional services
• Assist in monitoring client budgets and guiding spend toward BoomPop’s preferred partners and offerings to help drive internal revenue goals.
• Immerse your day-to-day planning operations in BoomPop’s product to help inform product development and improve the UX

Qualifications

• 3+ years of experience in end-to-end event management, including sourcing, vendor management, planning, coordination, execution, and budget management. 
• Exceptional communication and negotiation skills with vendors and venues
• Strong adaptability and problem-solving skills 
• Excelling in project management skills and experience in managing a high volume of tasks
• Strong executive presence and ability to present information to a variety of senior leaders
• Proven ability to be creative and innovative in planning in-person events
• Hospitality experience is highly preferred 
• Willing and able to travel up to 10% of the year for onsite event execution, client meetings, and team collaboration.

Benefits & Perks

• Competitive salary + equity, with tons of room for career growth
• Company sponsored 401(k)
• Generous PTO
• Paid parental leave
• Flexibility to work from anywhere
• Amazing annual team-wide and department offsites
• World-class medical, vision, and dental plans with 100% employee contributions covered + 80% dependent contributions covered
• $50/month phone stipend

Occasional Travel: Connecting is in our DNA, please note that we anticipate roughly 6-8 nights of travel per year for this role.

Total Compensation Package; Including Benefits and Stock:

• Base: $60,000 - $75,000 a year; Depending on experience and qualifications
• Bonus: $10,000 a year; Depending on business and personal milestones achieved
• Medical, vision, dental, life: $10,000 - $16,000 a year; Depending on Individual or Family Plan
• Equity: Our vision is to take BoomPop to the moon

Please note that this is a fully-remote opportunity. 

We are focused on building a diverse and inclusive workforce. If you’re excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply.

BoomPop is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, state, or local law. BoomPop considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance.

For California-based applicants: Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, BoomPop will consider for employment qualified applicants with arrest and conviction records.

If you have any questions or if you are an individual with a disability and would like to request a reasonable accommodation as part of the application or recruiting process, please contact us at talent@boompop.com.