RECEPTIONIST / OFFICE ASSISTANT (70% – 80%)

Role description

Our dedicated Support team is looking for a Receptionist/Office Assistant, working 70% to 80%. We are looking for a bright, organised and motivated candidate, with excellent communication skills, attention to detail, and a real desire to be part of a dynamic international environment. Reporting to the HR Officer and working as part of a team, the receptionist will be the first point of contact for our guests and clients, as well as providing administrative support across the Geneva office. 

Responsibilities will include:

• Welcome all visitors and handle incoming calls in French and English, including screening, and forwarding as appropriate;
• Manage front-office presentation and supplies, and maintain inventory levels, including helping to ensure that reception and conference areas are tidy and stocked with stationery and marketing materials;
• Manage conference room bookings and maintain calendars;
• Assist with setting up meeting rooms, including with any IT and video conferencing equipment as needed;
• Assist with the coordination of catering arrangements for meetings, internal events and seminars when required;
• Assist with the sorting and distribution of incoming mail, and with the handling of outgoing post and courier services;
• Help maintain office security by monitoring visitor access and issuing badges;
• Track reception and conference-related expenses;
• Perform general administrative duties such as filing, scanning, photocopying and help with ad hoc office needs, as required; 
• Provide support, including to legal assistants, for various administrative tasks for lawyers and management, including travel arrangements, expense claims etc.

Your profile

What we look for:

• Experience gained in similar role(s) required; experience in a law firm or other corporate or hospitality environment would be an advantage;
• Strong proficiency in Microsoft Office applications and familiarity with office IT equipment, including video conferencing systems;
• Professional, courteous and confident demeanour, with strong client-service skills and mindset, and with a neat and professional presentation appropriate for a client-facing role;
• Strong interpersonal and communication skills;
• A cheerful disposition and a “can do” attitude;
• Able to work alone or collaboratively;
• Meticulous and diligent, with excellent organisational skills;
• Resourceful, proactive and responsive to issues;
• Proven ability to work under pressure;
• Discreet and capable of handling sensitive information;
• Fluent in French and English imperative; other languages (including German) a strong asset.

If you are interested in joining our dynamic international team, please submit your application documents (CV and cover letter) here addressed to Stephanie Keegstra, HR Officer. For any questions regarding this role please email recruitment@lalive.law. Only direct applications through our recruitment platform considered.