Legal Assistant - Banking & Finance Department (Contract Position)

Fasken is a leading international business law and litigation firm. With over 950 lawyers and 1,100+ employees, we have offices in Vancouver, Surrey, Calgary, Tsuut’ina Nations, Toronto, Ottawa, Montréal, Québec City, London, and Johannesburg. We provide strategic and thoughtful advice in virtually all areas of business law to a broad range of clients including close to half of the Fortune 100 companies, corporate clients, government agencies, regulatory authorities, non-profit bodies and individual clients.

We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.

Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at www.fasken.com.

LEGAL ASSISTANT (Banking & Finance Department) - Calgary, AB (Contract Position)

Job Summary

We are seeking an entry-level Legal Assistant to fulfill an eighteen (18) month maternity leave contract, ending approximately in February 2027. Contract term dates will be determined upon fulfillment of the role. Depending on business needs at the time, there may be opportunity for extension or permanent employment. The successful candidate will independently manage the daily activities of their lawyers in their Banking & Finance practices and provide support to department colleagues. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work.

Work Environment

Standard hours of work are from 8:00 a.m. to 4:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. Hybrid remote work arrangements are available with requirements as per business needs for onsite office support. The successful candidate must live in or around Calgary, AB and be able to commute to the office as often as required. While this is a hybrid role, the majority of the work may be onsite.

Fasken Calgary has a mandatory minimum requirement of three (3) days in office and up to two (2) days remote, work permitting, including Thursday weekly as a common anchor day. In-office requirements are subject to change, based on business needs as determined by the Firm’s Management.

For Indigenous candidates interested in employment on-reserve, there may be an opportunity at Fasken to do so at our Alberta office situated on Tsuut'ina Nation, west of Calgary. Such candidates are encouraged to speak to Human Resources during the interview process to obtain additional information

At Fasken, success means:

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations.
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community.
• Working collaboratively – you’re a self starter who values working in a collaborative team based environment.
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
• Approaching your work with agility and the willingness to learn and utilise new technology.
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail.
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues.
• Treating sensitive and confidential matters with discretion and diplomacy at all times.

Primary Responsibilities

• Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.;
• Preparing and maintaining a bring-forward system, as well as providing appropriate reminders.
• Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons);
• Transcribing digital dictation, as applicable;
• Entering time dockets;
• Liaising with Billing Coordinators for the monthly production of accounts;
• Ensuring all physical and electronic filing is organized and up to date on a regular basis;
• Delegating tasks to, and coordinating with, other administrative departments;
• Providing backup coverage in the absence of other assistants;
• Other duties, as assigned, such as reception coverage from time to time.

Required Knowledge and Experience

• Completion of a post-secondary Legal Assistant course, paired with the completion of a practicum placement is required.
• Experience or exposure with Real Estate or Banking law is considered an asset.
• In-depth understanding of business and legal terminology.
• Solid computer and typing skills; proficiency in Microsoft 365, Excel, Power Point, Adobe Pro, digital dictation, iManage DMS, etc.

Reporting Structure

• This role reports to the Manager, Human Resources with team oversight from the Paralegal and Legal Assistant Team Lead.

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.

Your Application

The successful candidate will be detail oriented, a team player and will have excellent organizational & communication skills, both written and oral and the ability to manage multiple tasks in a fast-paced and superior client service environment. We provide a collegial work environment, competitive compensation and comprehensive benefits package.

Please submit your resume and cover letter in confidence through our candidate applicant portal on www.fasken.com.

We thank all candidates for applying, however, only qualified applicants will be contacted for an interview.

NO AGENCIES, PLEASE.