The Opportunity

We are seeking a highly professional and composed Corporate Receptionist to join our Sydney office on a part-time basis. This role will be working every Monday, Wednesday and Friday.

The ideal candidate will excel in prioritising and problem-solving under pressure, demonstrating punctuality, reliability, and exceptional organisational skills with a keen attention to detail.

We are looking for someone with a strong client focus, maintaining confidentiality at all times. You will have a proven ability to communicate effectively and work cohesively within a high-performing team.

The reception team alternate week-to-week across two shifts, week A (7:30am - 3:30pm) and week B (9:30am - 5:30pm). To be considered for this role, you will need to be available to work these hours.

Day-to-day, you'll be responsible for:

Receiving clients, partners and staff in a personable and professional manner.
Responding to telephone calls and email requests.
Confirming room bookings via the system and assisting stakeholders to ensure their bookings reflect catering, IT/VC equipment and room set up needs.
Coordinating and managing third party and internal events.
Ensuring the reception area is tidy and maintained to the highest standard.
Building strong relationships with colleagues in the Facilities and Client Services teams, to ensure a seamless experience for our internal and external stakeholders.
Assisting with occasional waiter duties and/or after-hours events as required.
Assisting with administration and reporting tasks as required.

To be successful in this position you will have:

Premium hotel or corporate reception experience.
A genuine commitment to client service and providing an exceptional front of house experience for our stakeholders.
Intermediate IT skills, and familiarity with Outlook, Word and Excel.
Experience with digital room booking systems.
A reliable and team focused approach.
The ability to remain calm under pressure and effectively prioritise tasks.

What you can expect from us:

We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.
Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Team

Office Operations

Working Pattern

Part time

Location

Sydney

Contract type

Permanent Contract

Diversity & Inclusion

Corporate Receptionist

Herbert Smith Freehills

Corporate Receptionist

Herbert Smith Freehills