Executive Support Specialist 2 (Scheduler)

Initial Posting Date:

08/07/2025

Application Deadline:

08/17/2025

Agency:

Office of the Governor

Salary Range:

$4,537 - $6,048

Position Type:

Employee

Position Title:

Executive Support Specialist 2 (Scheduler)

Job Description:

Your New Role – Executive Support Specialist (ESS2)- Scheduler!

The Office of the Governor

Location: Salem, Oregon

Salary Range: $4,537.00 – $6,048.00

Hybrid/full-time

Apply Today!

What We Are Looking For:

The Governor’s Office is recruiting for a full-time Executive Support Specialist 2 (Scheduler), to provide confidential executive-level support to policy staff.  Policy areas may include education; diversity, equity, and Inclusion; housing and homelessness; health and human services; behavioral health; public safety; climate and energy; natural resources; economic development and transportation; emergency response and resilience; wildfire and military; regional solutions; workforce, labor, and higher education.

 This person will also provide confidential executive-level support to advisors, ensuring the office's mission, values, and purpose are upheld. They will enhance the advisor's workplace experience by adapting to personal styles and prioritizing objectives.

Responsibilities:

 Duties include managing multiple schedules, maintaining calendars, scheduling and moderating meetings, and coordinating activities. The Scheduler will anticipate needs, provide extensive administrative support, manage special projects, and ensure timely task completion. Additionally, the Scheduler will develop strong relationships with advisors, edit and finalize correspondence, and serve as a liaison for important matters, all while demonstrating exceptional anticipation skills and a personal touch

For a full review of the position duties and details, please click here.

Minimum Qualifications:

One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Essential Qualifications:

At least 2 years of professional experience in calendar management and coordination of meetings.  

Desired Attributes:

• Experience working in state or local government.
• Strong scheduling skills using Microsoft Outlook.
• Ability to organize, coordinate and manage complex details. 
• Strong communication and collaboration skills.
• Confidence to ask questions for clarification before taking action. Confirm priorities.
• Good judgment, common sense, discretion, and confidential matter management.
• Essential traits: decisiveness, sensitivity, credibility, political/current events-savvy, meticulous, energetic.
• Own and acknowledge errors without blame.
• Creative in managing priorities, handling more than one task at a time, exercising distraction control.

Application Guidance

How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter (stating how you meet the minimum qualifications).

• External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.

• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.
• We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!
• This is a Hybrid/full-time position.
• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Executive Recruiter John Paschal at: John.L.Paschal@das.oregon.gov, Mobile 971.493.9889.

Benefits of Joining Our Team

 We also offer a competitive benefits package including:

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

Additional Details

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | | Veterans Resources

Salary: MENN AA 20: $4,537.00 – $6,048.00