Executive Coordinator

We’re seeking a highly organized, proactive Executive Coordinator to serve as the strategic partner to executive leadership. This role is ideal for someone who thrives on managing complexity, brings clarity to fast-paced workflows, and treats the executive’s time and priorities like a high-value portfolio.

You’ll be responsible for managing schedules, preparing meetings, tracking initiatives, and ensuring the executive is consistently prepared, informed, and focused on high-level decision-making. If you’re detail-oriented, discreet, and energized by enabling leadership success—this is your opportunity to make a meaningful impact.

Key Responsibilities

• Project manage the executive’s calendar, priorities, and daily workflow
• Prepare agendas, briefing materials, and follow-up trackers for meetings
• Track key initiatives and deadlines across departments
• Draft and manage professional communications with clarity and discretion
• Coordinate travel logistics and expense reporting
• Serve as a central point of contact for internal and external stakeholders
• Anticipate needs and proactively manage shifting priorities

Education & Experience

• Bachelor’s degree in Business Administration, Communications, or related field preferred
• Minimum 5 years of experience supporting senior executives or managing complex administrative operations
• Experience in fast-paced, high-trust environments with cross-functional exposure

Knowledge, Skills & Abilities

• Expertise in calendar and schedule management
• Strong written and verbal communication skills
• Proficiency in Microsoft Office and project tracking tools
• Ability to anticipate needs, maintain confidentiality, and manage competing priorities
• High emotional intelligence and organizational awareness

Work Environment & Physical Demands

• Professional office setting with hybrid flexibility
• Fast-paced, deadline-driven environment with occasional extended hours
• Prolonged periods of computer work; occasional lifting of materials up to 20 lbs