Department Secretary II Plant Operations Full Time Days

JFK Memorial Hospital has provided medical care to residents in the Coachella Valley since 1966. A group of physicians, including Dr. Reynaldo Carreon, founded the hospital and today one of JFK’s cross streets is named in his honor. 

Originally called Indio Community Hospital, JFK has grown to a 145-bed acute-care hospital that is part of Tenet Healthcare California. It offers a variety of services, including: 

• Emergency care 24/7 
• Orthopedic and joint replacement services using emerging technology 
• Cardiovascular services 
• Maternity care and pediatric services 
• Ambulatory surgery center 
• Imaging services 
• Outpatient Rehabilitation Center 

POSITION DESCRIPTION:

Under the supervision of the Director, prepares information reports that detail activities. Accurately inputs data to develop reports. Coordinates office activities and dispatches engineers for service. Attends Environment of Care and prepares all reports needed as necessary.

Shift: Days

Hours: 8:00am - 4:30pm

Schedule: Monday thru Friday

DUTIES AND RESPONSIBILITIES: 

1. Dispatches all calls to engineers by radio or phone and also logs all calls in log. Keeps track of calls and makes sure that the engineers are not backed up and reassigns the calls as necessary, adjusts patient temperature in the EMS computer.
2. Inputs all departmental employee daily assignments, preventative maintenance to departmental computer and issues work order number and assigns PM's.
3. Orders and issues PO's for materials, codes invoices and sends invoices for payment. Checks on status of payment on invoices with accounting and calls vendors on open PO's.
4. Attends Environment of Care Meeting and takes minutes, keeps track of all safety inspections and deficiencies, creates tables, graphs and keeps up with the EOC calendar.
5. Responsible for providing administrative support to director and maintains director's calendar. Screens phone calls, schedules appointments and responds to emails.
6. Take dictation, type memos, reports, letter and minutes of meeting which could include confidential and/or highly sensitive issues.
7. Maintains department personnel and education files.
8. Maintains records and monitors attendance of in-service education classes for all employees within the department.
9. Schedule meetings and seminars for appropriate individuals within the department
10. May help select, train, evaluate and supervise other clerical support personnel.
11. Establishes effective office procedure.
12. Reports overtime for the employees each pay period.
13. Inputs all employee daily hours on Kronos.
14. Works on special projects as assigned
15. Sets up and maintains all records, files and logs within the department
16. Attends meeting as required by the director
17. Assures that outgoing mail is properly forwarded and incoming is distributed to the proper person(s).
18. Responsible for ordering office supplies for the department
19. Responsible for all other task and assignments as may be required in the efficient operations of the department.

• High school graduate or equivalent
• Five (5) years previous office experience preferred
• Word, Excel and PowerPoint experience a must
• Minimum typing speed 50 WPM
• Able to communicate in a clear and concise manner

 

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Tenet complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.

Who We Are
We are a community built on care. Our caregivers and supporting staff extend compassion to those in need, helping to improve the health and well-being of those we serve, and provide comfort and healing. Your community is our community.
Our Story
We started out as a small operation in California. In May 1969, we acquired four hospitals, some additional care facilities and real estate for the future development of hospitals. Over the years, we've grown tremendously in size, scope and capability, building a home in new markets over time, and curating those homes to provide a compassionate environment for those entrusting us with their care.
We have a rich history at Tenet. There are so many stories of compassionate care; so many "firsts" in terms of medical innovation; so many examples of enhancing healthcare delivery and shaping a business that is truly centered around patients and community need. Tenet and our predecessors have enabled us to touch many different elements of healthcare and make a difference in the lives of others.
Our Impact Today
Today, we are leading health system and services platform that continues to evolve in lockstep with community need. Tenet's operations include three businesses - our hospitals and physicians, USPI and Conifer Health Solutions.
Our impact spreads far and deep with 65 hospitals and approximately 510 outpatient centers and additional sites of care. We are differentiated by our top notch medical specialists and service lines that are tailored within each community we serve. The work Conifer is doing will help provide the foundation for better health for clients across the country, through the delivery of healthcare-focused revenue cycle management and value-based care solutions.
Together as an enterprise, we work to save lives and can accept nothing less than excellence from ourselves in service of our patients and their families, every day.