Associate Consultant- Travel Management

• Responsible for ensuring the smooth and efficient planning, organization, and execution of travel arrangements for employees and leadership team. 
• Responsible for managing international travel includes Visa, Flights, Forex, Accommodation, Travel Insurance.
• Serve as a point of contact for Travel process queries, codes usage and reimbursement of expenses queries. Educate employees on travel guidelines and procedures. 
• Manage and raise relevant Visa, Travel and insurance PR/PO Process in finance portal, Update trackers
• Emergency Assistance: Provide real-time travel assistance in case of emergencies, cancellations or changes and ensuring traveller safety.
• Policy Compliance: Ensure all travel arrangements comply with the Firm’s travel policies and procedures.
• Work with employees to determine the type of international travel, secure necessary supporting documents and approvals received by employees. Update repositories and trackers in real time.
• Maintain relationships with Travel desk, Emergency Travel desk and admin support team to ensure travel management process is comply with firm’s guidelines. 
• Reporting: Prepare and present travel reports, including expense tracking and budget analysis. Maintain accurate travel records, trackers and documentation and share regular reports 
• Support PM for co-ordinating and maintenance of database/ trackers with necessary updates and communication
• Managing transactional activities related to Admin and finance operations support
• Maintain and update process document time to time to ensure accuracy and efficiency
• Maintain and update internal repository database accurately 
• Maintain checklist point related to process and update in timely manner 

• Responsible for ensuring the smooth and efficient planning, organization, and execution of travel arrangements for employees and leadership team. 
• Responsible for managing international travel includes Visa, Flights, Forex, Accommodation, Travel Insurance.
• Serve as a point of contact for Travel process queries, codes usage and reimbursement of expenses queries. Educate employees on travel guidelines and procedures. 
• Manage and raise relevant Visa, Travel and insurance PR/PO Process in finance portal, Update trackers
• Emergency Assistance: Provide real-time travel assistance in case of emergencies, cancellations or changes and ensuring traveller safety.
• Policy Compliance: Ensure all travel arrangements comply with the Firm’s travel policies and procedures.
• Work with employees to determine the type of international travel, secure necessary supporting documents and approvals received by employees. Update repositories and trackers in real time.
• Maintain relationships with Travel desk, Emergency Travel desk and admin support team to ensure travel management process is comply with firm’s guidelines. 
• Reporting: Prepare and present travel reports, including expense tracking and budget analysis. Maintain accurate travel records, trackers and documentation and share regular reports 
• Support PM for co-ordinating and maintenance of database/ trackers with necessary updates and communication
• Managing transactional activities related to Admin and finance operations support
• Maintain and update process document time to time to ensure accuracy and efficiency
• Maintain and update internal repository database accurately 
• Maintain checklist point related to process and update in timely manner 

• Bachelor’s degree in commerce/ Travel & Tourism and Hospitality

 

Mandatory Skills.

• Experience: Proven experience in travel management or coordination roles, preferably within a corporate environment 
• Knowledge of corporate travel and policies
• Communication: Excellent verbal and written communication skills, with the ability to interact professionally with employees at all levels.
• Attention to detail and ability to handle last-minute changes
• Time Management: Efficient time management skills with the ability to handle multiple tasks simultaneously.
• Flexibility: Flexibility in working hours may be required to accommodate travel schedules and emergencies.
• Proficiency in MS Excel (Advanced), MS Word, MS PowerPoint, Power BI, Ms Outlook) and travel booking platforms.