Job Summary

To provide clerical support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. This position commonly assists project or administrative support assistants.

Key Responsibilities

Completes simple paper filing activities
Receives and distributes mail
Faxes documents
Copies documents
Prepares files for archiving
Distributes documents
Performs scanning and electronic filing
Answers phones
Greets and directs visitors
Assembles documents (reproduction and collation)
Performs basic word processing and data entry
Maintains simple spreadsheets
Orders office supplies
Performs other general clerical duties as needed
Individual contributor with no subordinates

Management Responsibilities

Individual Contributor

Preferred Qualifications

Minimum 3 years' Experience as Admin
Work Experience from the same or related Industry (EPC.. etc)
Basic MS Word skills

Basic MS Outlook skills
Spelling and grammar skills
Concentration and cognitive skills
Attention to detail and reading comprehension
Ethics and values
Integrity and trust
Ability to prioritize
Problem-solving ability
Time Reporting Systems
PeopleSoft and Blueprint Basic Users
Electronic Repository Systems

Minimum Qualifications

No prior experience necessary. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Customer focus

Salary Plan

ADO: Administrative Services

Job Grade

003

Admin Assistant

Black & Veatch