Job Summary:

The Director of Conflicts and Compliance will be responsible for managing the Conflicts team, as well as the workflow for all conflicts data for new clients, new employees, new matters, and submissions across all offices as a key component of the Firm’s conflicts processes. Reporting to the Chief Risk and Information Security Officer, the Conflicts Attorney and Director of Conflicts and Compliance will be responsible for assisting with the risk mitigation efforts for the Firm and establishing and implementing compliance programs to manage potential risk and have the ability to lead project teams within the Risk and Information Governance team administrative organization. This position requires an individual who is capable of working in a fast paced environment with time sensitive materials, and the ability to maintain strict confidentiality due to the nature of the position.

Essential Job Duties:

Under the direction of the Chief Risk and Security Officer (CRISO), manage assigned projects and teams
Collaborate with practice groups and administrative teams to ensure all processes are properly documented, stored, and accessible

Liaise with the CRISO, Intake Committee and Risk Management and Claims Counsel to address potential risks and the effect on the firm

Liaise with firm attorneys to identify business conflicts and take necessary steps to document and resolve those conflicts
Analyze, review, and approve conflicts reports and identify possible areas of concern
Manage all client/matter intake data related to conflicts and ensure data is accurate and adheres to established policies and procedures
Perform conflict of interest searches for incoming attorneys and staff
Identify misinformation and adjust search terms as needed to produce accurate results
Provide insight and suggestions for process improvement, database updates and stay abreast of industry trends related to the conflict of interest process
Manage efforts to resolve conflicts of interest and communicate resolutions with attorneys in the firm
Draft and review waiver and engagement letters as directed by attorneys in all offices
Develop screens for possible conflicts to ensure appropriate individuals do not access conflicting client and matter data

Ensure compliance with the firm’s policies and procedures related to risk and information governance and continuously monitor new regulations with potential impact on the Firm
Advise partners and staff regarding their accountability for individual risk
Provide analysis and review of administrative contracts and outside counsel guidelines
Liaise with firm departments to communicate policy or regulatory changes
Recommend, implement and ensure compliance with policy changes to reduce liability and potential risks

Minimum Requirements:

Bachelor’s degree in Business Administration, Computer Science, Information Management, Knowledge Management, or equivalent experience required
5+ years of risk management experience, preferably in the legal industry

Juris Doctorate (J.D.) and active license to practice law in the United States
5+ years of experience as a Conflicts Attorney or equal experience practicing law
Strong understanding of risk management and legal relationships
Ability to independently identify conflicts of interest and make decisions to resolve those conflicts

Thorough knowledge of laws and regulations
Ability to research and analyze various types of data
Ability to organize and prioritize work, handle multiple projects, and meet deadlines
Proven track record and experience in developing compliance policies and procedures, as well as successfully executing risk management programs
Exceptional soft and interpersonal skills, including teamwork, facilitation, and negotiation
Excellent written, verbal, communication, and presentation skills

Strong research skills and ability to problem solve and analyze complex data
Ability to manage complex legal information, document processes, and suggest solutions
Strong interpersonal skills to communicate with both internal and external clients at all levels of the organization
Ability to maintain confidentiality and sensitivity as appropriate to each situation and demonstrate a high level of professionalism
Available to work remotely, after hours, as needed, and quickly produce results
Proficient in Microsoft Outlook, Word, and Excel and ability to adapt to new software
Must be able to perform all essential duties

Benefits provided include: Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.

Other Requirements:

The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equipment Operated:

This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.

Mental Requirements:

Ability to communicate effectively, verbally and in writing, with a diverse group of people.

Work Environment:

While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly, and has the opportunity to perform to their highest potential.

Candidates must have permanent authorization to work in the United States.

Ice Miller LLP is an Equal Opportunity Employer.