Administration Coordinator

Company Description

Do you thrive on working as part of a fun and supportive, hardworking team?

Neptune Pacific Direct Line (NPDL) is experiencing a period of significant transformation. Formed in 2020, Neptune Pacific Line acquired Pacific Direct Line, bringing together two of the South Pacific’s top shipping and logistics companies to support the full supply chain of our customers in the region. You might know us as Williams & Gosling Pte Ltd who is part of NPDL owned by The Wonderful Company headquartered in Los Angeles, CA. Its other companies include FIJI Water and many more.

This role is critical in managing the administrative requirements of the Fiji offices delivering a high standard of service to staff and site visitors. The Administrative Coordinator is responsible for overseeing the administrative operations of the business, including taking responsibilities for office stationery supplies and tea-room supplies,  taking responsibility for accounting for and recording supply of Health and Safety requirements and supplies, working with our Digital supplier and keeping records of phone and Wi-Fi supplies, and the booking of accommodation and flights and taxis, ensuring these functions performed in a seamless and efficient manner. Additional key responsibilities of the role include coordinating and managing office events, coordinating facility management tasks and raising purchase orders. The position is responsible for providing support to the senior NPDL Fiji team and the HR team.

Job Description

• Ensuring that all administrative support functions including purchasing of office supplies, and working with HR to ensure onboarding of staff with are handled in a timely manner across all locations.
• Ensuring offices in all locations are stocked with necessary supplies and all office equipment is working and properly maintained.
• Liaising with the insurance broker, providers of medical and life insurance and staff on all matters related to these covers.
• Working together with the Fiji Transport Manager, maintaining a record of the motor vehicles and scheduling and organising the annual renewals and periodic maintenance
• Negotiating with external suppliers of goods and services to secure the best pricing and arrangements including organising tenders for specific services in conjunction with Finance and the Managing Director
• Assisting the Finance department with the administration and monitoring of mobile phones, fuel cards, taxis, credit cards usage, and other Finance activities as required
• Arranging complex and detailed travel plans and itineraries as and when required as well as setting up travel profiles for staff members.
• Communicating with building maintenance team  regarding any maintenance issues.
• Maintaining, developing, reviewing, and improving administrative systems, policies, and processes
• Any other duties assign by Manager.

Qualifications

• Minimum 5 years’ experience in a similar role
• Proficiency with Microsoft Office Suite
• Excellent communicator both orally and in writing with a talent for operating across different levels in a business.
• Highly dependable and trustworthy
• Strong problem solving, critical thinking and interpersonal skills.
• Excellent time, task, and resource management skills
• Ability to plan for and keep track of multiple tasks and deadlines.
• Hold a current full driver’s licence.
• After-hours flexibility including weekends and public holidays as required.

Additional Information

• Competitive benefits package (salary plus bonus).
• Opportunity for development and internal mobility.
• Wonderful Giving - allowing you to donate company money to a cause of your choice.
• Project Wonderful - Staff spend a day in the community helping with various projects.
• Company focused on wellness and health

If you are a self-starter with an interest in developing your skills in the logistics industry, then this could be you.

To be considered for this role you must have the legal right to live and work in Fiji.

Please apply before 20th August 2025. 

All your information will be kept confidential according to EEO guidelines.  

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