Assistant Account Executive (Medical Education)

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. 

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.  Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work. 

About Vml Health:

 VML HEALTH is a global healthcare agency that partners with healthcare clients across a broad definition of health, from high science to wellness and everything in between. It operates fluidly within the VML agency, as a core group of health specialists (a ‘vertical’) that has the benefit of autonomy in management, but with support of non-health expertise. 

At the heart of health is the story of life – all the highs and lows, ambitions, and possibilities. But facing a health challenge can suddenly pull people away from these stories, knocking them off course.

Our purpose is to bridge this gap, bringing people closer to life and all its meaning. We gain a deeper understanding of Healthcare Professionals’ and patients’ needs, behaviors and lived experiences through what we call ‘radical empathy’.

VML Health creates connected brands that get to the heart, bringing people closer to the lives they want to live.  Get to the heart. Connect for life.

International Meetings and Science (IMsci), a division of VML Health, works with companies to build world-class healthcare and pharmaceutical brands among medical professionals and consumers, with a transmedia storytelling approach that covers medical education strategies.

What We'Re Looking For:

IMsci is seeking an Assistant Account Executive to join the team. As an Assistant Account Executive, you will provide support to one or more account teams by executing project-related tasks under the direction of a supervisor. You may work on multiple account teams, with different managers, and for various clients/brands. This position will allow you to learn more about medical education and will serve as a training ground for project management.

What You'Ll Do:

• Upload projects and monitor responses in client review system (i.e., Veeva, Zinc).
• Interact with and schedule services provided by outside vendors.
• Adhere to all internal processes (i.e., server filing, status reports and tracking, client communication documents, timesheet submission, editorial submissions, etc.).
• Understand the need to accurately book time and complete timesheets.
• Traffic materials for editorial review.
• Save key documents to the server.
• Learn about medical education projects and how to successfully execute them.
• Assist in preparation of project timelines and status reports.
• Schedule internal and client meetings.
• Assist senior members of the team to ensure all deliverables and client needs are met.
• Volunteer to help other work groups to get important/rush projects completed for the good of the company.
• Communicate regularly with team and internal support teams regarding the status of projects.
• Inform supervisor of any situation that could positively or negatively impact the account.
• Show an openness to learning by proactively researching the therapeutic categories you work in, asking questions of team members, and looking for new opportunities.

Who You Are:

• Open and Collaborative | Our team is close-knit and supportive, and we’re working with a lot of unknowns – you must champion team environments that are comfortable and encouraging.
• Problem solver | Ensure quality control by reviewing agency products including: creative work, key client communications, key schedules, creative strategies, and strategic decks. Assist with day-to-day problem-solving by providing guidance to freelancers and raise issues and solutions to senior team. Dig in and figure out how to work around problems.
• Ego-less | We all wear the hats that need wearing, it’s a mentality that makes the team successful.

What You'Ll Need:

• Up to one year of medical education or related experience
• Demonstrated experience working as part of a fast-paced team
• Good computer skills (Excel, PowerPoint, Outlook, Word, Microsoft Teams)
• Curiosity about the medical education/communication business
• Willingness to learn
• Excellent interpersonal and listening skills
• Exercises sound judgment; asks questions
• Manages time effectively and good multi-tasker
• Strong professional work ethic
• Displays a willingness to work overtime, travel, and attend off-hour events, etc.

What We Offer:

• Passionate, driven people: We champion a culture of people who do extraordinary work.
• Consciously cultivated culture: We aim to embody the behaviors to build an inclusive community that is in it together, bringing both positivity and active listening into the workplace as we simultaneously strive to empower creative bravery.
• Competitive benefits: What we offer full-time hires ranges from the full spectrum of group health coverage options (medical, dental, vision) to a generous 401k match (100% dollar-for-dollar match, up to 5% of salary contribution), and a variety of paid time off offerings that reflect our investment in all aspects of your overall life balance and wellness.
• Growth-minded opportunities: We aim to nurture a culture of real-time feedback, a growth-oriented mindset, and plenty of training opportunities through VML and WPP so you can continue to grow personally and professionally.

#Vmlhealthcareers

The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click WPP Benefits for more details.

_$35,000—$75,000 USD

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X. 

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