Entertainment Legal Support Specialist (Legal Secretary)

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Position Summary

The Legal Support Specialist (LSS) will support up to three or more attorneys, including the Chairman of the West Coast Entertainment & Media Practice, in an executive assistant/secretarial capacity.  Provides a wide range of administrative, clerical and document processing services in the Entertainment practice department. This is an in-office position, not hybrid.  Flexibility to work overtime as needed. 

Key Responsibilities

• Manages phone lines for supported attorneys, fielding calls, scheduling and initiating conference calls and conveying messages as necessary.  Communicate with clients, opposing counsel, courts, and liaisons.

• Processes time entry, opens new matters, drafts engagement letters and audits responses

• Makes reservations, processes reimbursement expenses, maintains calendar, collates information and other administrative duties, as needed by the department

• Conducts research

• Maintains legal files (both paper & electronic), organize and file documents in designated order, as well as prepare, keyboard, enter, proofread and process legal and administrative correspondence.

• Manages document deliveries and tracks final executed documentation

• Collaborates with team members, providing assistance when time permits

Qualifications

Skills and Competencies

• Familiarity with the practice of entertainment law, including motion picture, television, music, and digital transactions is a plus.

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies. 

• Strong ability to maintain high standards of professionalism, including the ability to maintain confidentiality (both client and internal), use good judgment and anticipate needs of attorneys with high volume practices.

• Strong attention to detail, organizational skills and ability to manage time effectively. 

• Positive attitude, excellent interpersonal skills, communication skills and the ability to collaborate well as a team.

• Position requires ability to move from the workstation or desk several times throughout the day and go to various offices to retrieve documents and meet with attorneys and receive instructions.

• Position also requires the ability to work under pressure to meet strict deadlines.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred

• Minimum 7 years of experience, working in a business law practice with exposure to entertainment law  

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies and experience with e-filing

• Exceptional computer skills with the ability to learn new software applications quickly

• Knowledge of DocuSign and Concur preferred

The expected pay range for this position is:

$40.92 to $46.94 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, we will consider qualified applicants with arrest or conviction records for employment.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. ​