Project Associate - Mexico, Mexico City Hybrid: Office/Remote

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.
With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.
Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

What will you be doing?

Maintains study documents and utilizes company systems to manage the bioanalytical data in support of clinical/pre-clinical studies. Provides administrative support to project team members in bioanalytical operations and project management. Works with the project team to ensure that projects are completed in accordance with contract and client expectations:

Organizes project team and client meetings including scheduling, meeting materials, binders, agendas and meeting minutes and maintains these documents for regulatory submissions.
Organizes study information and supplies. Maintains project timelines, ensure project documents are up to date and stored properly, ensure laboratory team is properly notified of sample shipment and the sample manifests are uploaded so samples can be checked in and tracked.
Manages internal and client project reporting. Generates and reviews for accuracy reports to facilitate project status and financial reporting. Completes system updates and queries.
Supports project manager with financial tasks. Has oversight of purchase order process including creating and processing purchase orders for supplies and complete pass-through cost documentation.
May support preparation of study files by maintaining and distributing project documents. Ensures documents within the study folders are accurate and versioned appropriately.
Participates in and may lead project update meetings with Project Manager guidance to update sponsors of all current project information, send out agenda and minutes and ensure they are tracked for regulatory submission.
Assist in the review of supporting documentation and reports to support the project manager.
Uses the learning management system to assign project-specific training to team members and tracks training compliance.

What you need to have?

Education:

Complete Bachelor’s degree or international equivalent in health sciences or related field, preferred
Availability to work Office Based- Monday to Friday Location: Benito Juarez / Mexico City or Moema / São Paulo

Work experience:

CRO, pharmaceutical in the regulated bioanalytical industry experience, 0.5-1 years, preferred
Previous experience using computerized information systems and standard application software (Windows, MS Office)
High working knowledge with MS Word, PowerPoint, Excel and Outlook
Previous experience maintaining numerous Excel trackers, preferred
Previous experience building PowerPoint slides, preferred
Previous experience taking meeting minutes and facilitating and scheduling MS TEAMS and WebEx meetings, preferred
Advanced English Communication – Writing, Reading, Speaking

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What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

Various annual leave entitlements
A range of health insurance offerings to suit you and your family’s needs.
Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being.
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here.

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply